Executive Assistant to Founder

Fictiv; United States; Remote; USD 75,000 - 90,000; Full time

Benefits offered by this job

Competitive medical, dental, andvision

401K plan

Monthly Virtual Work stipend

Parental leave programs

Ergonomic onboarding setup

And much, much more!

Job summary

Fictiv is seeking an Executive Assistant to serve as the Founder’s trusted right hand. This role is a strategic partner, ensuring the Founder’s time and energy are focused on priorities in a fast-paced environment.

You will bring structure, autonomy, and sound judgment to daily operations. Responsibilities include managing complex calendars, coordinating communications, preparing briefing materials, and handling domestic and international travel with attention to detail.

Qualifications

• Proven experience supporting an Founder or executive.
• Experience managing complex scheduling and travel logistics.
• Discretion with confidential information and ad hoc requests.
• Strong event planning or private client services background.
• Highly organized, proactive, and detail-oriented.

Responsibilities

• Manage and optimize the Founder's calendars across priorities and time-sensitive decisions.
• Coordinate communications, triage emails, prepare agendas and notes with clear action follow-through.
• Oversee complex domestic and international travel and detailed itineraries.
• Liaise between the Founder, internal teams, and external partners.
• Support special projects and strategic initiatives as they arise.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Communication

Project coordination

Job description

Impact in This Role

We are seeking a highly capable, proactive Executive Assistant to serve as a trusted right hand to our Founder. This role goes beyond traditional administrative support — you will be a strategic partner who ensures the Founder’s time, energy, and attention are focused where they matter most. This role requires someone who can bring structure to a fast-paced environment, ensure critical tasks are tracked and completed, and help maximize the Founder’s effectiveness and productivity. You will manage competing priorities across a dynamic calendar, drive seamless communication, and operate with a high degree of autonomy, discretion, and sound judgment.

What You Will Be Doing

• Manage and optimize the Founder's calendars, ensuring alignment across priorities, commitments, and time-sensitive decisions
• Coordinate communications on behalf of the Founder, including email triage, correspondence, and scheduling Prepare briefing materials, agendas, and meeting notes, with clear follow-through on action items
• Manage complex domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries
• Serve as a liaison between the Founder and internal teams, external partners, and key stakeholders
• Assist with special projects and strategic initiatives as they arise

Experience & Qualifications

• Proven experience supporting an individual, Founder, or executive in a similar role
• Experience managing complex scheduling, travel, and logistics across multiple priorities
• Experience handling confidential information, personal logistics, and ad hoc requests with discretion
• Strong background in event planning, hospitality or private client services
• Highly organized, detail-oriented, and able to anticipate needs proactively
• Ability to thrive in a fast-paced, dynamic, and highly personalized environment

Physical Requirements

While performing the duties of this job, the employee routinely is required to sit; walk; talk and hear; use hands to keyboard, fingers, handle, and feel; stoop, kneel, crouch, twist, crawl, reach, and stretch. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary Range: $75,000 to $90,000/year, depending upon experience

Perks and Benefits

• Competitive medical, dental, and vision insurance
• 401K plan
• Monthly Virtual Work stipend for things like food, internet, travel, pet care, health and wellness
• Parental leave programs
• Onboarding setup, including: standing desk, laptop, monitor, and chair, and a stipend for additional items such as headphones, blue light glasses, or any other ergonomic supplies you may want or need
• And much, much more!

We’re actively seeking teammates who:

• Bring diverse perspectives and experience to our culture and company.
• Excel at being part of a strong, empathetic team.
• Thrive in an environment emphasizing respect, honesty, collaboration, and growth.
• Have an ‘always learning’ mindset that celebrates learning, not just wins.
• Help us continue to build a world-class organization that values the contributions of all of our teammates

We encourage applications from members of underrepresented groups, including but not limited to women, members of the LGBTQ community, people of color, people with disabilities, and veterans.