Senior Executive Assistant to City Administration

City of Gainesville; Gainesville (FL); On-site; USD 34,000 - 55,000; Full time

Benefits offered by this job

Competitive benefits package

On-site fitness centers

Tuition reimbursement

On-site medical staff

Wellness program

Job summary

City of Gainesville's PRCA department is seeking an Administrative Specialist to support the Administration Division. You will manage public records requests, prepare agendas, and coordinate department tasks to ensure timely responses and accurate documentation.

The role requires an associate degree and 3 years of administrative experience; CAP/CPS can substitute. Strong organizational, communication, and office software skills are essential for success.

Qualifications

• Associate degree plus 3 years administrative experience, or equivalent.
• CAP or CPS may substitute for degree.
• Willingness to type at 35 wpm minimum.
• Proficient with department record systems and budgets.

Responsibilities

• Oversee administrative details and workflow for the assigned area.
• Prepare agendas and materials; assist with minutes and liaison roles.
• Support PTTP programs and draft/maintain policies and docs.
• Handle inquiries and track issues; assist with budget and procurement.

Skills

Administrative experience

Communication skills

Confidentiality handling

Education

Associate degree or equivalent vocational/technical training

CAP/CPS may substitute for degree

Typing speed 35 wpm

Tools

JustFOIA

eScribe

Remote Time Entry (RTE)

Job description

City of Gainesville's PRCA department is seeking an Administrative Specialist to support the Administration Division. You will manage public records requests, prepare agendas, and coordinate department tasks to ensure timely responses and accurate documentation.

The role requires an associate degree and 3 years of administrative experience; CAP/CPS can substitute. Strong organizational, communication, and office software skills are essential for success.