Public Works Admin Specialist — Policy & Coordination

City Of Gainesville, FL; United States; On-site; USD 26,000 - 41,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Paid leave

11 paid holidays a year

Pension plan

Deferred compensation plan

On-site fitness centers

Tuition reimbursement

Wellness program

Job summary

City of Gainesville is seeking an administrative staff member to support middle- to upper-level managers. The role involves confidential file handling, meeting coordination, grant processing, and HR onboarding tasks.

Responsibilities include drafting documents, maintaining records, and assisting with budgets and vendor communications. A suitable degree or related experience is required, with CAP/CPS preferred.

Qualifications

• Associate degree or equivalent vocational training with admin work experience.
• CAP/CPS preferred; may substitute for degree.

Responsibilities

• Assist with administration of labor agreements and complex files.
• Coordinate meetings, events, calendars, and communications.
• Prepare minutes, grant documentation, and reports.
• Support HR onboarding, separations, and policy compliance.
• Provide training to new staff and maintain records.

Skills

Office software

Confidentiality

Communication

Time management

Problem solving

Multitasking

Education

Associate degree in secretarial/administrative field

High school diploma + 3 years admin experience

CAP/CPS preferred

Tools

Word

Excel

Job description

City of Gainesville is seeking an administrative staff member to support middle- to upper-level managers. The role involves confidential file handling, meeting coordination, grant processing, and HR onboarding tasks.

Responsibilities include drafting documents, maintaining records, and assisting with budgets and vendor communications. A suitable degree or related experience is required, with CAP/CPS preferred.