Senior Administrative Specialist – City Department Support

City Of Gainesville, FL; Gainesville (FL); On-site; USD 34,000 - 56,000; Full time

Benefits offered by this job

Competitive benefits

On-site fitness centers

Tuition reimbursement

Job summary

City of Gainesville, FL is seeking an experienced administrative professional to support a senior manager within the Parks, Recreation and Cultural Affairs Administration. The role requires handling confidential information, coordinating multiple projects, and coordinating with committees and boards.

Responsibilities include preparing agendas, drafting documents, maintaining records, assisting with budget and procurement, and ensuring timely communication with internal and external stakeholders.

Qualifications

• Associate degree or equivalent combination of training and experience.
• CAP/CPS certificate may substitute for an Associate degree.
• Must type a minimum 35 words per minute or higher.

Responsibilities

• Develops and oversees administrative details and coordinated workflow.
• Prepares meeting agendas, packets, and may take minutes.
• Drafts and interprets policies, guidelines, and procedures.
• Maintains records, databases, and prepares reports including grant-funded projects.
• Coordinates calendars, travel, and department meetings/events.
• Serves as liaison to committees/boards and supports budget and purchasing tasks.

Skills

Excellent communication

Organizational skills

Discretion and judgment

Time management

Problem solving

Confidentiality

Customer service

Education

Associate degree or equivalent

CAP/CPS preferred substitute for degree

Tools

JustFOIA

eScribe

Job description

City of Gainesville, FL is seeking an experienced administrative professional to support a senior manager within the Parks, Recreation and Cultural Affairs Administration. The role requires handling confidential information, coordinating multiple projects, and coordinating with committees and boards.

Responsibilities include preparing agendas, drafting documents, maintaining records, assisting with budget and procurement, and ensuring timely communication with internal and external stakeholders.