Police Records Specialist

Mainstreet Daily News; Gainesville (FL); On-site; USD 26,000 - 41,000; Full time

Job summary

The City of Gainesville is seeking a Community Builder for the Police Records section to perform clerical records duties and NCIC/FCIC functions with close supervision. This role emphasizes records keeping and serving internal/external customers.

The position requires a high school diploma, 2 years clerical experience (1 in records), and 35 wpm typing. Notary and NCIC/FCIC certification within 6 months are required.

Qualifications

• Graduation from high school or possession of an acceptable equivalently diploma, and two (2) years of clerical experience one (1) of which should be in records maintenance.
• Must type at a minimum speed of 35 correct words per minute.
• Word processing, spreadsheet, and data management experience may be required.

Responsibilities

• Performs various clerical activities to recover and store records data.
• Performs duties associated with teletype National Crime Information Center / Florida Crime Information Center (NCIC/FCIC) functions. Enters, exits, and modifies records in the state and national databases.
• Prepares documents for filing, public records viewing, and copying.
• Maintains files and records and creates reports.
• Interacts with internal and external customers, City administration and various government agencies to produce records in compliance with Florida Statutes.
• Processes Affidavits, public records requests, subpoenas, or similar documents.
• Interacts with City Attorney’s Office to store and retrieve documents.
• Receives cash payments for records and reports. Prepares reports of cash received.
• Performs statistical and record keeping functions.
• Serves as a receptionist. Provides general information concerning regulations and office procedures.
• Types from copy, rough draft, or general instructions material relating to activities in the records section.
• Operates office machines and equipment.
• Attends work on a continuous and regular basis.

Skills

MS Office

Typing 35 wpm

Record keeping

Customer service

Oral & written communication

Education

High school diploma or equivalent

Tools

NCIC/FCIC access

Notary Public license

Job description

The City of Gainesville is seeking a Community Builder for the Police Records section to perform clerical records duties and NCIC/FCIC functions with close supervision. This role emphasizes records keeping and serving internal/external customers.

The position requires a high school diploma, 2 years clerical experience (1 in records), and 35 wpm typing. Notary and NCIC/FCIC certification within 6 months are required.