Public Works Administrative Specialist

City Of Gainesville, FL; Gainesville (FL); On-site; USD 26,000 - 41,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Paid leave

11 paid holidays a year

Pension plan

Deferred compensation plan

On-site fitness centers

Tuition reimbursement

On-site medical staff

Wellness program

Job summary

The City of Gainesville is seeking an intermediate-level Administrative Assistant to support middle and upper-middle managers across departments. Responsibilities include handling confidential information, coordinating meetings, managing calendars, and assisting with procurement, budgets, and HR onboarding tasks.

You will prepare and distribute minutes, liaise with city staff and external stakeholders, and ensure compliance with city policies.

Qualifications

• Associate degree in secretarial/administrative field or two years of relevant experience.
• Capable of handling confidential information with discretion.
• Strong written and verbal communication; able to work independently.

Responsibilities

• Assist supervisor with administration of labor agreements.
• Gather, review, and file complex information on sensitive issues.
• Plan and coordinate department meetings and events.
• Monitor equipment and coordinate repairs.
• Prepare, maintain, and distribute minutes and records.

Skills

Office terminology

PC proficiency

Organizational skills

Written communication

Problem solving

Confidentiality

Oral communication

Education

Associate degree in secretarial/administrative

High school diploma + 3+ years experience

CAP/CPS certificate

Tools

Word

Excel

Office suite

Job description

The City of Gainesville is seeking an intermediate-level Administrative Assistant to support middle and upper-middle managers across departments. Responsibilities include handling confidential information, coordinating meetings, managing calendars, and assisting with procurement, budgets, and HR onboarding tasks.

You will prepare and distribute minutes, liaise with city staff and external stakeholders, and ensure compliance with city policies.