Public Works Administrative Specialist - Community Builder

cityofgainesville; Gainesville (FL); On-site; USD 26,000 - 41,000; Full time

Job summary

City of Gainesville is seeking an experienced administrative support specialist in the GG_Public Works: Refuse Collection division. The role supports middle to upper-middle managers and handles diverse administrative tasks, some requiring discretion and adherence to existing procedures.

The position emphasizes planning, event coordination, document handling, and coordination of department resources with a focus on service efficiency and community impact.

Qualifications

• Experience in administrative support within a government department.
• Ability to review and compile complex files on sensitive issues.
• Assist with planning and execution of meetings and department events.
• Monitor operation and coordinate procurement of services, supplies, materials and equipment.

Responsibilities

• Assists supervisor with administration of labor agreements.
• Gathers information, reviews, and compiles complex files on sensitive/confidential issues.
• Assist with planning and execution of meetings and department sponsored events.
• Monitors operation and coordinate repairs or upgrades to office equipment and coordinate repair/upgrade of new equipment.
• Receives and screens visitors and/or telephone calls that require tact and diplomacy.
• Schedules, coordinates, and maintains assigned calendars.
• Act as the department resource for procurement of needed services, supplies, materials and equipment.
• Assists in planning, design, development and promotion of special events, goals, objectives, plans, and programs of supervisor's assigned area.

Job description

City of Gainesville is seeking an experienced administrative support specialist in the GG_Public Works: Refuse Collection division. The role supports middle to upper-middle managers and handles diverse administrative tasks, some requiring discretion and adherence to existing procedures.

The position emphasizes planning, event coordination, document handling, and coordination of department resources with a focus on service efficiency and community impact.