Senior Executive Assistant to CEO - Remote & AI-Driven

Focus People; United States; Remote; USD 120,000 - 140,000; Full time

Benefits offered by this job

RSUs

Job summary

Focus People seeks an exceptional Executive Assistant to support its Founder and CEO in a remote-first, Eastern Time Zone role. The position involves managing complex calendars, coordinating domestic and international travel, and using AI tools to boost productivity.

The role is not calendar-only; you will be a trusted extension of the CEO, ensuring priorities receive attention while safeguarding executive time and efficiency.

Qualifications

• 10+ years of progressive Executive Assistant experience preferred.
• Minimum three years of direct CEO support required.
• Experience supporting executives in tech/SaaS/cybersecurity or fast-paced enterprise environments preferred.
• Proficient with AI tools such as ChatGPT, Claude, or Microsoft Copilot; hands-on AI agents/workflow automation preferred.
• Proven ability to independently manage executive priorities and protect focused time.
• Exceptional executive presence, emotional intelligence, and concise communication skills.
• Experience coordinating complex executive travel, leadership meetings, and high-level stakeholder interactions.
• Strong employment stability and a history of building trusted, long-term executive relationships.
• Ability to work independently in a remote environment while maintaining a highly responsive executive partnership.

Responsibilities

• Serve as a strategic partner to the Founder and CEO, proactively managing priorities, schedules, and executive commitments.
• Own complex calendars, coordinate domestic and international travel, and protect dedicated focus time.
• Exercise independent judgment when evaluating meeting requests, resolving scheduling conflicts, and redirecting nonessential interruptions.
• Learn and anticipate the CEO's preferences, communication style, travel patterns, and recurring needs.
• Leverage AI tools, agents, and automated workflows to improve executive efficiency, meeting preparation, and communication.
• Coordinate Board meetings, executive leadership activities, customer engagements, and other high-level events.
• Maintain professional relationships with senior executives, Board members, investors, and external stakeholders.
• Prepare executive briefings, track follow-up items, and ensure commitments are completed.
• Handle sensitive business and personal information with exceptional discretion.

Skills

Calendar management

Travel coordination

Executive support

AI tools proficiency

Independent prioritization

Tools

ChatGPT

Claude

Microsoft Copilot

Job description

Focus People seeks an exceptional Executive Assistant to support its Founder and CEO in a remote-first, Eastern Time Zone role. The position involves managing complex calendars, coordinating domestic and international travel, and using AI tools to boost productivity.

The role is not calendar-only; you will be a trusted extension of the CEO, ensuring priorities receive attention while safeguarding executive time and efficiency.