Senior Executive Assistant to CEO/COO - On-site

Bandak Project Management; Solana Beach (CA); On-site; USD 95,000 - 140,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Paid holidays

Job summary

Bandak Project Management is seeking a senior Executive Assistant to be the right hand of the CEO and COO in Solana Beach, CA. You will own the calendar, inbox, travel, and priorities, ensuring confidentiality and proactive planning.

The role blends executive support with business operations, client coordination and light personal scheduling in a fast-growing professional services environment. You will work on-site Monday–Friday, with occasional early meetings or travel as the calendar requires,

Qualifications

• 5+ years supporting a C-level executive or founder in professional services, real estate, construction or consulting.
• Excellent written communication, ability to draft in someone else’s voice clearly.
• Proven discretion with sensitive client, financial and personnel information.
• Proficient with Microsoft 365 (Outlook, Word, Excel, Teams) and cloud file systems (Box/Dropbox).
• Comfort using AI tools to work faster (Claude).

Responsibilities

• Executive support: manage calendar, inbox, briefs and meeting preps; travel planning and expenses.
• Business operations: invoicing coordination, contract administration, document management, action-tracking.
• Business development and client support: coordinate proposals, meetings, and CRM updates.
• Personal support: light scheduling to align work and family calendars.

Skills

Calendar management

Inbox management

MS 365

AI tools (Claude)

Discretion

Written communication

On-site coordination

Education

Bachelor’s degree or equivalent experience

Tools

Box

Dropbox

HubSpot

Job description

Bandak Project Management is seeking a senior Executive Assistant to be the right hand of the CEO and COO in Solana Beach, CA. You will own the calendar, inbox, travel, and priorities, ensuring confidentiality and proactive planning.

The role blends executive support with business operations, client coordination and light personal scheduling in a fast-growing professional services environment. You will work on-site Monday–Friday, with occasional early meetings or travel as the calendar requires,