Executive Assistant to CEO — Calendar, Travel & Exec Ops

Strider; United States; Remote; USD 60,000 - 80,000; Full time

Job summary

LabConnect is seeking an experienced Executive Assistant to support the CEO and senior executives. The role focuses on calendar management, travel coordination, and confidential communications within a fast-paced environment.

You will build schedules, prepare briefing materials, and manage cross-team coordination. The position is a full-time 6-month contract, with responsibilities spanning planning, reporting, and process improvements while maintaining discretion and professionalism.

Qualifications

• 1+ years of administrative experience supporting multiple executives
• Calendar management
• Travel coordination
• Experience with travel and expense tools (e.g. Navan Concur)
• Ability to handle confidential information with tact and discretion
• Experience in a team environment, demonstrating tact, discretion, flexibility, and diplomacy
• Experience with Microsoft 365 tools (Outlook, Word, PowerPoint, Teams, SharePoint, OneNote)
• Experience with project management and cross-team coordination
• Ability to manage time and prioritize competing tasks under tight deadlines
• Ability to work autonomously and adapt quickly as priorities and processes change
• Availability to work during US Eastern Time business hours
• Strong communication skills in both spoken and written English

Responsibilities

• Manage the CEO’s and executives’ calendars, organizing meetings and events and solving conflicts
• Prepare daily schedules, briefings, and presentations so the CEO is ready for each meeting
• Schedule meetings, prepare agendas and materials, and follow up on action items
• Plan travel by booking flights, hotels, and ground transportation and building itineraries
• Track and manage expenses for the executive team
• Draft and manage emails, memos, and internal and external correspondence
• Act as a discreet point of contact between executives and teams during organizational change
• Conduct research and create reports on topics requested by executives
• Organize files, records, and databases, keeping confidential information secure
• Identify and implement process improvements that increase efficiency
• Cover for the Senior Executive Assistant and support other administrative staff when needed
• Assist with special projects and general administrative needs

Job description

LabConnect is seeking an experienced Executive Assistant to support the CEO and senior executives. The role focuses on calendar management, travel coordination, and confidential communications within a fast-paced environment.

You will build schedules, prepare briefing materials, and manage cross-team coordination. The position is a full-time 6-month contract, with responsibilities spanning planning, reporting, and process improvements while maintaining discretion and professionalism.