Executive Assistant to CEO & Board (Nonprofit)

Food & Friends; Washington (District of Columbia); On-site; USD 78,000 - 83,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Disability Insurance

Retirement plan

Paid parental leave

3 weeks paid leave

Weekly short Fridays

Job summary

Food & Friends seeks an Executive Assistant to support the CEO and Board of Directors. The role involves drafting donor correspondence, scheduling meetings, attending Board meetings to take minutes, and maintaining board records.

The candidate will handle errands, credit card reconciliations, and coordination of events and promotions. Must have at least two years of senior administrative experience, along with strong MS Office and excellent communication skills.

Qualifications

• At least two years of senior administrative experience reporting to an executive or similar.
• Proven experience drafting correspondence and taking meeting minutes.
• Valid driver’s license and strong MS Office knowledge.
• Excellent verbal and written communication; tact and diplomacy.
• Strong organizational and time‑management skills with confidentiality.
• Nonprofit experience is a plus; background check and drug test required.

Responsibilities

• Draft donor correspondence and upload to fundraising software.
• Assist with scheduling meetings for the CEO and Board of Directors.
• Attend Board and Committee meetings, take minutes, and distribute for review.
• Maintain Board membership records and oversee conference room scheduling.
• Run local errands and manage business credit card reconciliations.
• Assist with donor and VIP recognition events and special projects.

Skills

Senior administrative experience

Draft correspondence

Take meeting minutes

Verbal and written communication

Confidentiality

Tact and diplomacy

Diversity awareness

Tools

MS Office (Outlook)

Fundraising software

Job description

Food & Friends seeks an Executive Assistant to support the CEO and Board of Directors. The role involves drafting donor correspondence, scheduling meetings, attending Board meetings to take minutes, and maintaining board records.

The candidate will handle errands, credit card reconciliations, and coordination of events and promotions. Must have at least two years of senior administrative experience, along with strong MS Office and excellent communication skills.