Senior Executive Assistant to CEO

Blackbook Associates; Fairfield, Northern (CT, KY); Hybrid; USD 95,000 - 140,000; Full time

Job summary

Blackbook Associates has been retained to appoint an Executive Assistant to the Chief Executive Officer of a globally recognized consumer brand. The search is confidential and managed exclusively by our firm.

The role is about readiness: the Executive Assistant will run the CEO’s calendar, plan travel end to end, and prepare briefing materials that keep him ahead of every meeting. He or she will deliver a white glove level of service with absolute discretion.

Qualifications

• Proven white glove service to a senior principal, with the references to show for it.
• High emotional intelligence: you read the room, read the person, and adapt accordingly.
• Strong commercial acumen and a genuine interest in the business, so your support reflects an understanding of what matters and why.
• Exceptional attention to detail and follow-through, evidenced across your career.
• Proactive by nature: you anticipate needs rather than wait for instructions.
• Willing to work high and low, from board-level preparation to the practical details that make a principal's day run smoothly.

Responsibilities

• Own the CEO's calendar with judgment, protecting his time, spotting time redundancies, and adjusting the schedule as priorities shift.
• Plan and manage travel end to end, with every detail handled before it needs to be.
• Prepare him for what's ahead: briefing materials, context on who he's meeting, and the practical details handled in advance.
• Support board and leadership meeting preparation, including reviewing board decks for accuracy and polish.
• Handle confidential matters with absolute discretion.
• Provide backup support to two other members of the executive leadership team, limited to travel and expense administration.

Skills

White glove service

Emotional intelligence

Commercial acumen

Attention to detail

Proactive

Calendar management

Travel planning

Job description

Blackbook Associates has been retained to appoint an Executive Assistant to the Chief Executive Officer of a globally recognized consumer brand. The search is confidential and managed exclusively by our firm.

The CEO is sharp, commercially minded, and charismatic, with the pace and intensity you would expect of someone running a global business. He sets a high standard, notices when it is met, and places long‑term trust in the people who meet it consistently.

What he is looking for now is a genuine right hand. Someone who takes pride in the craft of executive support, notices what others miss, stays ahead of what's coming, and delivers a white glove standard of service without being asked.

This role is about readiness. The person appointed will run the detail of the CEO's world: the preparation behind every meeting, the logistics behind every trip, and the judgment calls that keep a demanding calendar honest. Done well, the principal walks into each day fully prepared and thinking only about the business.

The Role

Readiness & Coordination

• Own the CEO's calendar with judgment, protecting his time, spotting time redundancies, and adjusting the schedule as priorities shift
• Plan and manage travel end to end, with every detail handled before it needs to be
• Prepare him for what's ahead: briefing materials, context on who he's meeting, and the practical details handled in advance

Executive Support

• Support board and leadership meeting preparation, including reviewing board decks for accuracy and polish
• Manage correspondence and communications on his behalf
• Handle confidential matters with absolute discretion

Wider Support

• Provide backup support to two other members of the executive leadership team, limited to travel and expense administration, with the CEO remaining the clear priority at all times

About You

• Proven white glove service to a senior principal, with the references to show for it
• High emotional intelligence: you read the room, read the person, and adapt accordingly
• Strong commercial acumen and a genuine interest in the business, so your support reflects an understanding of what matters and why
• Exceptional attention to detail and follow-through, evidenced across your career
• Proactive by nature: you anticipate needs rather than wait for instructions
• Willing to work high and low, from board-level preparation to the practical details that make a principal's day run smoothly
• Comfortable being accessible outside standard hours when the role requires it
• Seeking a long-term seat of trust rather than a stepping stone

The Opportunity

Roles this close to a principal of this caliber rarely open. The appointed candidate will work in daily proximity to a CEO operating at global scale, with real responsibility extended early and a working relationship built to last. He is looking for a long-term partner and will invest in the person who earns that position.

The Details

The role is based in Fairfield County, Connecticut, with three days per week on site and flexibility to align with the principal's schedule.