Executive Assistant to Chief Executive Officer

C-SUITE ASSISTANTS; Massachusetts; Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Base Salary

Discretionary Bonus

Comprehensive Health Care Coverage

Free lunch

Job summary

A global manufacturing firm based in Massachusetts is seeking an experienced Executive Assistant to support the CEO in a hybrid role. The role requires a minimum of 5 years supporting C-Suite executives. Responsibilities include managing the CEO's calendar, drafting correspondence, and being a strategic partner. Ideal candidates should have strong communication skills, proficiency in Microsoft Office, and experience using AI tools to enhance productivity. The position offers a base salary, discretionary bonus, and comprehensive health care coverage.

Qualifications

• At least 5 years of experience supporting busy C-Suite executives, preferably in a global publicly traded firm.
• Ability to handle highly sensitive information with absolute discretion.
• Capable of managing multiple priorities without losing sight of the human element.

Responsibilities

• Act as a thought partner and sounding board for the CEO.
• Anticipate needs and proactively manage the CEO's calendar.
• Draft and manage correspondence on behalf of the CEO and CFO.
• Distill information into actionable insights for the CEO.
• Plan events and organize daily lunch.

Skills

Strong written and verbal communication skills

High proficiency with Microsoft Office Suite

Experience with AI tools

Emotional intelligence

Organizational skills

Job description

Executive Assistant to the CEO, Global Manufacturing Firm, Essex County, Mass./Hybrid

A Global and innovative leader in manufacturing quality solutions for water usage is seeking an exceptional Executive Assistant to serve as a true “right hand” to the CEO. This is not a traditional administrative role, but a relational, and trust-based partnership designed to amplify the CEO’s effectiveness, clarity, and presence. The Executive Assistant will act as a stabilizing force, thoughtful gatekeeper, and intuitive collaborator, someone who understands not only what needs to be done, but how and when to do it in a way that respects people and priorities. The ideal candidate has at least 5 years of experience supporting a C‑Suite executive for a global publicly traded company. Experience working as a liaison to the Board of Directors highly desired. This is a hybrid role, in office Monday Tuesday Wednesday, remote Thursday/Friday. Of course, if something urgent needs to be addressed in the office the candidate must have the flexibility to come in.

About the Job

Trusted Partner & Strategic Support

• Act as a thought partner and sounding board, offering perspective, feedback, and quiet counsel when needed.
• Anticipate needs and proactively remove friction before issues arise.
• Prepare the CEO for meetings and conversations with context and background information; leverage AI to draft, summarize, analyze and prepare materials.
• Act as the liaison to the Board of Directors and prepare for quarterly meetings.
• Manage a complex and fluid calendar with an understanding of priorities and relationships.
• Protect the CEO’s time by thoughtfully filtering requests and creating space for strategic thinking.
• Coordinate domestic and international travel including detailed itineraries in multiple time zones.

Communication & Relationship Management

• Serve as a warm, professional liaison between the CEO and internal teams, partners, and external stakeholders.
• Draft and manage correspondence on the CEO and CFO’s behalf, ensuring tone, values, and intent are consistently reflected.

Information Flow & Follow‑Through

• Distill information into clear, actionable insights for the CEO, create and edit PowerPoint presentations.
• Track commitments, decisions, and follow‑ups to ensure momentum and accountability.
• Support special projects and initiatives that require coordination and thoughtful execution.
• Plan events, dinners; organize lunch brought in on a daily basis (free lunch); make sure snacks are replenished in the Executive kitchen.

About You

• At least 5 years of experience supporting busy C‑Suite executives, preferably in a global publicly traded firm.
• Strong written and verbal communication skills.
• High proficiency with Microsoft Office Suite.
• Up to date and use AI Tools for daily work to increase productivity and improve processes highly desired.
• Handle highly sensitive information with absolute discretion.
• High emotional intelligence and sound judgement.
• You thrive in ambiguity and are energized by anticipating needs rather than reacting to them.
• You value discretion, loyalty, and long‑term partnership.
• You are highly organized, detail‑oriented, and capable of managing multiple priorities without losing sight of the human element.
• You communicate with warmth, clarity, and confidence; you bring polish and presence, while remaining grounded and approachable with a “high touch” service and team mentality.
• Base Salary, Discretionary Bonus, Comprehensive Health Care Coverage