Executive Assistant to Chief Executive Officer

Oakleaf Partnership; New York (NY); On-site; USD 120,000 - 150,000; Full time

Job summary

Oakleaf Partnership seeks an experienced Executive Assistant to support the CEO and senior leaders in a fast-paced, high-expectation environment. You will partner with executives, manage complex priorities, and ensure the smooth operation of the executive office.

The role requires discretion, exceptional organization, and proactive problem-solving, with hands-on calendar management, travel planning, meeting logistics, and high-quality presentation support.

Qualifications

• 10+ years of Executive Assistant experience supporting C-Suite executives.
• Experience in a fast-paced, high-performance corporate environment.
• Proven ability to manage multiple priorities while remaining organized under pressure.
• Exceptional attention to detail and follow-through.
• Strong written and verbal communication skills.
• Advanced proficiency with Microsoft Office, particularly Outlook, PowerPoint, and Word.
• Demonstrated experience creating and refining executive-level presentations and documents.
• Strong business judgment, discretion, and professionalism.
• Ability to work independently while exercising sound decision-making.
• Experience from a well-known, highly respected organization is strongly preferred.

Responsibilities

• Provide comprehensive administrative support to the CEO and senior executives.
• Manage intricate and evolving calendars across multiple stakeholders.
• Coordinate domestic and international travel arrangements, including itineraries and logistics.
• Organize and support executive meetings, leadership meetings, and special events.
• Prepare, edit, format, proofread, print, and distribute presentations, reports, and business correspondence.
• Ensure all materials are produced with accuracy and attention to detail.
• Coordinate meeting logistics, conference rooms, catering, and executive events.
• Handle expense reports and related administrative functions.
• Serve as a professional point of contact for internal and external stakeholders.
• Anticipate executive needs and proactively resolve issues.
• Assist with ad hoc requests including office support and meeting prep.

Skills

Calendar management

Travel planning

Presentation creation

Stakeholder management

Discretion

Tools

Outlook

PowerPoint

Word

Job description

We are conducting a confidential search on behalf of a highly successful, prestigious organization seeking an experienced Executive Assistant to support the CEO and select members of the senior leadership team.

This is an outstanding opportunity for a polished, resourceful, and highly organized professional who thrives in a fast-paced, high-expectation environment. The successful candidate will serve as a trusted partner to executive leadership, managing complex priorities while ensuring the seamless operation of the executive office.

The ideal individual is service-oriented, detail-focused, and accustomed to supporting demanding executives with professionalism, discretion, and a proactive mindset. Experience within complex corporate environments is strongly preferred, along with exposure to senior-level stakeholders and competing priorities.

Key Responsibilities

• Provide comprehensive administrative support to the CEO and senior executives
• Manage intricate and constantly evolving calendars across multiple stakeholders
• Coordinate domestic and international travel arrangements, including detailed itineraries and logistics
• Organize and support executive meetings, leadership meetings, and special events
• Prepare, edit, format, proofread, print, and distribute presentations, reports, and business correspondence
• Ensure all presentation materials and meeting documents are produced with exceptional accuracy and attention to detail
• Coordinate meeting logistics, conference rooms, catering, and executive events
• Handle expense reports and related administrative functions
• Serve as a professional point of contact for internal and external stakeholders
• Anticipate executive needs and proactively resolve issues before they arise
• Assist with ad hoc requests, including office support, meeting preparation, and occasional lunch or errand coordination
• Maintain absolute confidentiality when handling sensitive business information

Qualifications

• 10+ years of Executive Assistant experience supporting C-Suite executives
• Experience in a fast-paced, high-performance corporate environment
• Proven ability to manage multiple priorities while remaining organized and composed under pressure
• Exceptional attention to detail and follow-through
• Strong written and verbal communication skills
• Advanced proficiency with Microsoft Office, particularly Outlook, PowerPoint, and Word
• Demonstrated experience creating and refining executive-level presentations and documents
• Strong business judgment, discretion, and professionalism
• Ability to work independently while exercising sound decision-making
• Experience from a well-known, highly respected organization is strongly preferred