Executive Assistant to the CEO

Crucial Hire; Tinley Park (IL); On-site; USD 80,000 - 120,000; Full time

Job summary

A private, mission-driven organization in the southwest suburbs of Chicago seeks an Executive Assistant to the CEO to provide high-level support. This role requires extensive experience in managing complex schedules, coordinating international travel, and ensuring confidentiality. The ideal candidate will possess exceptional communication skills and a calm demeanor to represent the CEO effectively.

Qualifications

• 10+ years supporting C-suite executives in fast-paced environments.
• Experience coordinating international travel and communications.
• Ability to manage schedules and confidential matters with grace.

Responsibilities

• Manage the CEO’s complex calendar across multiple time zones.
• Coordinate international and domestic travel logistics.
• Draft correspondence and manage communications confidentially.
• Prepare agendas and follow up on action items for meetings.
• Act as an ambassador for the CEO across stakeholder groups.

Skills

Managing complex schedules

International travel coordination

Written and verbal communication

Attention to detail

Emotional intelligence

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Zoom

Teams

Job description

Overview

Executive Assistant to the CEO

Confidential Search | Southwest Suburbs of Chicago

Location: On-site | Full-Time | Private, Mission-Driven Organization

Reports To: Chief Executive Officer

Industry: Consulting, Regulatory, Engineering, International Standards, Training

About the Opportunity

A newly created, high-impact role has opened to support the long-standing CEO of a globally connected, mission-driven organization based in the southwest suburbs of Chicago. This trusted Executive Assistant will serve as a true strategic partner—enabling the CEO to operate with clarity, focus, and efficiency across time zones and business functions. This position requires poise, emotional intelligence, and a high degree of confidentiality.

You will be the CEO’s right hand—managing scheduling, global travel, communications, and special projects that span international and domestic operations. This role calls for someone who is calm under pressure, anticipatory by nature, and committed to operational excellence.

Key Responsibilities

• Act as gatekeeper and chief scheduler—owning the CEO’s complex calendar across multiple time zones, departments, and external partners.
• Coordinate international and domestic travel logistics (air, hotel, ground), ensuring seamless, efficient experiences including visa/immigration needs, preferences, and contingency planning.
• Manage inbox and communications—triaging emails, drafting correspondence, and safeguarding confidentiality while ensuring timely response and follow-up.
• Prepare for internal and external meetings—create agendas, track deliverables, compile materials, and follow up on action items.
• Liaise with executives and board members—act as an ambassador for the CEO across stakeholder groups, both internally and externally.
• Support key projects and initiatives—conduct light research, prepare briefings, and contribute to special assignments with precision and discretion.
• Maintain absolute professionalism—in tone, presence, and execution. This includes polished written and verbal communication, confidentiality, and attention to detail.
• Uphold and enhance office protocols—ensuring that the CEO’s work environment runs smoothly, securely, and with minimal disruption.

What We’re Looking For

• 10+ years supporting C-suite executives in fast-paced, high-accountability environments.
• Experience coordinating international travel and cross-border communications.
• Demonstrated ability to manage complex schedules, shifting priorities, and confidential matters with grace.
• Exceptional written and verbal communication skills.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and remote platforms (Zoom, Teams).
• Bachelor’s degree preferred; advanced education or certifications in business administration a plus.
• Calm, polished, and mission-aligned—ready to represent the CEO and organization at the highest level.

Why This Role Matters

This is not a task-based assistant role. This is a strategic partnership built on trust, discretion, and proactive leadership. The CEO is a globally respected executive with a 15+ year tenure—often abroad on international business. The Executive Assistant will be the anchor at headquarters, ensuring continuity, clarity, and coordination across teams and continents.

How to Apply

This confidential search is being conducted by Crucial Hire Executive Search. Interested candidates should contact Zach Nold, Chief Talent Officer, Crucial Hire for consideration.