Senior Executive Assistant to C-Suite | Proactive, On-Site

Suffolkconstruction; Boston (MA); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Free parking

On-site gym

Cafeteria

Collaborative culture

Job summary

Suffolk is seeking a Boston-based Executive Assistant to support a member of the C-suite. The role requires an experienced, highly organized professional who thrives in a fast-paced environment and acts as a trusted partner to senior leadership.

The ideal candidate will manage calendars, travel, meetings, and logistics, while bringing structure and focus to the executive's day. This on-site role offers access to Suffolk's amenities and a collaborative culture in Boston headquarter offices.

Qualifications

• Bachelor's degree preferred, with 5–12 years of experience supporting senior executives or business leaders.
• Proven ability to manage multiple priorities in a fast-paced environment with exceptional attention to detail.
• Strong business judgment and the ability to handle sensitive and confidential information with discretion.
• Excellent written and verbal communication skills, with the ability to build relationships across all levels of the organization.
• Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Highly organized, proactive, and resourceful, with the ability to anticipate needs and work independently.

Responsibilities

• Manage a complex executive calendar, balancing competing priorities and anticipating scheduling needs.
• Coordinate domestic and international travel, including itineraries, logistics, and expense reporting.
• Prepare meeting agendas, materials, notes, and follow-up actions.
• Serve as a key point of contact for internal and external stakeholders.
• Partner closely with the executive and leadership team to coordinate communications, priorities, and key business activities.
• Manage confidential and sensitive information with discretion and professionalism.
• Prepare presentations, reports, correspondence, and other business materials.
• Coordinate leadership meetings, team events, offsites, and special projects.
• Track action items and follow through on key deliverables to help ensure commitments remain on schedule.
• Provide proactive administrative and operational support as needed.

Skills

Calendar management

Travel coordination

Executive support

Communication

Discretion

Cross-functional collaboration

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

PowerPoint

Teams

Travel booking systems

Job description

Suffolk is seeking a Boston-based Executive Assistant to support a member of the C-suite. The role requires an experienced, highly organized professional who thrives in a fast-paced environment and acts as a trusted partner to senior leadership.

The ideal candidate will manage calendars, travel, meetings, and logistics, while bringing structure and focus to the executive's day. This on-site role offers access to Suffolk's amenities and a collaborative culture in Boston headquarter offices.