Senior Executive Assistant | NYC Onsite, Calendar & Travel

Suffolk Construction; New York (NY); On-site; USD 90,000 - 120,000; Full time

Job summary

Suffolk Construction is seeking an NYC-based Executive Assistant to support a senior executive. The role requires structuring demanding schedules, coordinating extensive travel, and partnering with senior leadership to keep business priorities on track.

The right candidate is proactive, highly organized, and capable of maintaining discretion in a fast-paced environment. On-site work four days per week in New York City is expected.

Qualifications

• Bachelor’s degree preferred, with 5–12 years of experience supporting senior executives.
• Experience managing complex executive calendars and high-volume travel.
• Excellent written and verbal communication skills, with the ability to interact professionally with senior leaders and external stakeholders.
• Strong judgment and discretion when handling confidential or sensitive information.
• Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Highly proactive and resourceful, with the ability to anticipate needs and stay several steps ahead.

Responsibilities

• Manage a complex and dynamic executive calendar, balancing priorities and changes.
• Coordinate travel with detailed itineraries, accommodations, transportation, and expenses.
• Anticipate scheduling, travel, and logistical needs and address conflicts proactively.
• Prepare meeting agendas, materials, presentations, and correspondence.
• Serve as a primary point of contact for internal and external stakeholders with professional communication.
• Coordinate meetings, events, and executive engagements.
• Track follow-up items and commitments to keep priorities on schedule.
• Handle confidential and sensitive information with discretion and professionalism.
• Provide proactive administrative and operational support in a fast-paced environment.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Relationship building

Education

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Teams

Job description

Suffolk Construction is seeking an NYC-based Executive Assistant to support a senior executive. The role requires structuring demanding schedules, coordinating extensive travel, and partnering with senior leadership to keep business priorities on track.

The right candidate is proactive, highly organized, and capable of maintaining discretion in a fast-paced environment. On-site work four days per week in New York City is expected.