Senior Executive Assistant to C-Suite | Hybrid

BDO USA, Llp; Grand Rapids (MI); Hybrid; USD 48,000 - 80,000; Full time

Job summary

BDO USA, Llp is seeking an Executive Assistant to provide high-level, confidential administrative support to assigned firm executives (CEO, CFO, COO). The role requires managing complex calendars, coordinating travel, preparing documents, and handling sensitive information.

A flexible schedule and travel as needed are expected. Candidates should have strong written and verbal communication, exceptional organizational skills, and experience supporting senior leadership in a professional services

Qualifications

• High School Diploma, GED or equivalent, required
• Bachelor's degree, preferred
• Five (5) or more years of administrative experience supporting organizational leadership or executives, required
• Professional services administrative experience, preferred
• Advanced level of proficiency in Microsoft Office Suite, required
• PeopleSoft, Oracle, or comparable ERP software experience, preferred
• Ability to work in a deadline-driven environment and handle multiple projects / tasks with attention to detail
• Excellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients
• Possesses superior customer service skills
• Displays independent judgment, finesse and diplomacy in all situations
• Consistently seeks to improve processes
• Excellent organizational skills
• Detail oriented, and capable of efficient and effective multi-tasking
• Capable of managing highly confidential information
• Ability to work well with all levels of management as well as outside external clients
• Ability to perform as a team player who is willing to help out as needed

Responsibilities

• Manages complex calendars, schedules meetings, and coordinates travel arrangements for executives
• Prepares, edits, and distributes correspondence, reports, and presentations
• Organizes and maintains confidential files and records
• Coordinates logistics for meetings, events, and conference calls, including agenda preparation and minute-taking
• Screens and directs incoming calls, emails, and visitors
• Liaises with internal and external stakeholders on behalf of executives
• Assists with expense reporting and invoice processing
• Supports special projects and initiatives as assigned
• Provides general office administrative support to a BDO office, as needed
• Other duties as required

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Confidentiality

Organization

Education

High School Diploma or GED

Bachelor's degree (preferred)

Tools

Microsoft Office Suite

ERP software (PeopleSoft/Oracle)

Job description

BDO USA, Llp is seeking an Executive Assistant to provide high-level, confidential administrative support to assigned firm executives (CEO, CFO, COO). The role requires managing complex calendars, coordinating travel, preparing documents, and handling sensitive information.

A flexible schedule and travel as needed are expected. Candidates should have strong written and verbal communication, exceptional organizational skills, and experience supporting senior leadership in a professional services