C-Suite Executive Assistant — Calendar & Travel Maestro

BDO USA

Grand Rapids (MI)

Hybrid

USD 66,000 - 79,000

Full time

4 days ago

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Job summary

BDO USA is seeking an Executive Assistant to provide high-level administrative support to assigned firm executives, including the CEO, CFO, or COO. The role handles complex calendars, travel arrangements, and confidential projects, with some on-site and hybrid duties.

Candidates should have strong communication skills and a track record of discretion. Ideal candidates hold a high school diploma or GED (bachelor’s preferred) and 5+ years of executive-support experience, with proficiency in

Qualifications

Five (5)+ years of administrative experience supporting organizational leadership or executives.
Advanced proficiency in Microsoft Office Suite.
Experience with enterprise ERP systems (PeopleSoft or Oracle) preferred.

Responsibilities

Manages complex calendars, schedules meetings, and coordinates travel for executives.
Prepares, edits, and distributes correspondence, reports, and presentations.
Organizes and maintains confidential files and records.
Coordinates logistics for meetings, events, and conference calls, including agenda prep and minute-taking.
Screens and directs incoming calls, emails, and visitors.
Liaises with internal and external stakeholders on behalf of executives.
Assists with expense reporting and invoice processing.
Supports special projects and initiatives as assigned.
Provides general office administrative support to a BDO office, as needed.