Executive Assistant

BDO USA, Llp; Grand Rapids (MI); Hybrid; USD 48,000 - 80,000; Full time

Job summary

BDO USA, Llp is seeking an Executive Assistant to provide high-level, confidential administrative support to assigned firm executives (CEO, CFO, COO). The role requires managing complex calendars, coordinating travel, preparing documents, and handling sensitive information.

A flexible schedule and travel as needed are expected. Candidates should have strong written and verbal communication, exceptional organizational skills, and experience supporting senior leadership in a professional services

Qualifications

• High School Diploma, GED or equivalent, required
• Bachelor's degree, preferred
• Five (5) or more years of administrative experience supporting organizational leadership or executives, required
• Professional services administrative experience, preferred
• Advanced level of proficiency in Microsoft Office Suite, required
• PeopleSoft, Oracle, or comparable ERP software experience, preferred
• Ability to work in a deadline-driven environment and handle multiple projects / tasks with attention to detail
• Excellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients
• Possesses superior customer service skills
• Displays independent judgment, finesse and diplomacy in all situations
• Consistently seeks to improve processes
• Excellent organizational skills
• Detail oriented, and capable of efficient and effective multi-tasking
• Capable of managing highly confidential information
• Ability to work well with all levels of management as well as outside external clients
• Ability to perform as a team player who is willing to help out as needed

Responsibilities

• Manages complex calendars, schedules meetings, and coordinates travel arrangements for executives
• Prepares, edits, and distributes correspondence, reports, and presentations
• Organizes and maintains confidential files and records
• Coordinates logistics for meetings, events, and conference calls, including agenda preparation and minute-taking
• Screens and directs incoming calls, emails, and visitors
• Liaises with internal and external stakeholders on behalf of executives
• Assists with expense reporting and invoice processing
• Supports special projects and initiatives as assigned
• Provides general office administrative support to a BDO office, as needed
• Other duties as required

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Confidentiality

Organization

Education

High School Diploma or GED

Bachelor's degree (preferred)

Tools

Microsoft Office Suite

ERP software (PeopleSoft/Oracle)

Job description

JOB DESCRIPTION This Executive Assistant is charged with providing high level, complex and confidential administrative support to assigned firm executives (e.g. CEO, CFO, COO) by using administrative systems, procedures and policies and monitoring and completing various administrative projects. This position requires providing support outside of standard business hours.

Job Summary

JOB DESCRIPTION This Executive Assistant is charged with providing high level, complex and confidential administrative support to assigned firm executives (e.g. CEO, CFO, COO) by using administrative systems, procedures and policies and monitoring and completing various administrative projects. This position requires providing support outside of standard business hours. This is a variable hybrid role that may require occasional travel and on-site support, based on the executive and/or office needs.

Job Duties

• Manages complex calendars, schedules meetings, and coordinates travel arrangements for executives
• Prepares, edits, and distributes correspondence, reports, and presentations
• Organizes and maintains confidential files and records
• Coordinates logistics for meetings, events, and conference calls, including agenda preparation and minute-taking
• Screens and directs incoming calls, emails, and visitors
• Liaises with internal and external stakeholders on behalf of executives
• Assists with expense reporting and invoice processing
• Supports special projects and initiatives as assigned
• Provides general office administrative support to a BDO office, as needed
• Other duties as required

Supervisory Responsibilities

• N/A

Qualifications, Knowledge, Skills and Abilities

• High School Diploma, GED or equivalent, required
• Bachelors degree, preferred

Experience

• Five (5) or more years of administrative experience supporting organizational leadership or executives, required
• Professional services administrative experience, preferred

License/Certifications

• N/A

Software

• Advanced level of proficiency in Microsoft Office Suite, required
• PeopleSoft, Oracle, or comparable enterprise resource planning (ERP) software experience, preferred

Language

• N/A

Other Knowledge, Skills, & Abilities

• Ability to work in a deadline-driven environment and handle multiple projects / tasks with attention to detail
• Excellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients
• Possesses superior customer service skills
• Displays independent judgment, finesse and diplomacy in all situations
• Consistently seeks to improve processes
• Excellent organizational skills
• Detail oriented, and capable of efficient and effective multi-tasking
• Capable of managing highly confidential information
• Ability to work well with all levels of management as well as outside external clients
• Ability to perform as a team player who is willing to help out as needed

Individual salaries that are offered to a candidate are determined after consideration of numerous factors including but not limited to the candidate’s qualifications, experience, skills, and geography.

National Range: $48.08/hr - $57.70/hr

Maryland Range: $48.08/hr - $57.70/hr

NYC/Long Island/Westchester Range: $48.08/hr - $57.70/hr

About Us

At BDO, how we show up matters. We build strong relationships by supporting one another, our clients, and our communities with care, curiosity, and a commitment to helping one another grow and succeed. Here, you’ll find meaningful work, leaders invested in your success, and opportunities to build a career around what matters most to you.

Our purpose is to be the people our clients count on to grow with confidence and achieve what matters most. Our values guide how we bring that purpose to life each day. Together, they shape how we work with one another, serve our clients, and create meaningful impact.

BDO provides assurance, tax, and advisory services to clients across the U.S. and around the world. No matter your role, you’ll be part of a team helping clients navigate complexity and move forward with clarity.

We are proud to be an ESOP company, offering participants a stake in the firm’s success through beneficial ownership and a unique opportunity to enhance their financial well-being. As a qualified retirement plan, the ESOP is a meaningful addition to our comprehensive compensation and Total Rewards benefits* offerings. It also reinforces an ownership mindset that strengthens our connection to one another, our clients, and the future we’re building together.

Learn more about our benefits: BDO Total Rewards encompass more than traditional benefits.

• Benefits may be subject to eligibility requirements.

Equal Opportunity Employer, including disability/vets

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

"BDO USA, P.A. is an EO employer M/F/Veteran/Disability"