Senior Executive Assistant to C-Suite | Board & Exec Ops

Columbia Bank; Phoenix (AZ); On-site; USD 90,000 - 120,000; Full time

Job summary

Columbia Bank is seeking a Senior Executive Assistant to provide high‑level administrative support to multiple executive leaders in Phoenix. You will manage complex calendars, travel, and confidential information with discretion while coordinating board and divisional meetings.

This role requires 5+ years of executive support experience, strong MS Office skills, and a professional, detail‑oriented mindset. Onsite work in Phoenix with potential collaboration across leadership teams.

Qualifications

• High school diploma or GED required; bachelor’s degree preferred.
• 5+ years of experience supporting executive or C‑suite leaders.
• Experience supporting Boards of Directors and senior leadership.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.

Responsibilities

• Provide proactive administrative support to executive leaders to enable effective leadership.
• Prepare complex executive-level documents, reports, presentations, and correspondence.
• Collect, analyze, and prepare information for meetings with leadership, board, regulators, and external stakeholders.
• Manage sophisticated calendars and travel arrangements for competing priorities.
• Prioritize inquiries, resolve scheduling conflicts, and advise on day-to-day operations.
• Coordinate board and divisional meetings, including agenda development, materials, and minutes.
• Serve as primary liaison for meetings and events with discretion and professionalism.
• Manage expense reporting and administrative workflows for executive support.
• Handle confidential information with sound judgment and initiative.
• Maintain governance records including board minutes, bylaws, resolutions, policies, org charts.
• Support audit, regulatory, and compliance requests as needed.
• Ensure adherence to bank policies and regulatory requirements.
• Mentor administrative staff and act as SME for executive support operations.

Skills

Executive support

Calendar management

Communication

Discretion

Travel coordination

Education

High school diploma or GED

Bachelor's degree

Tools

Microsoft Office

Spreadsheet skills

Job description

Columbia Bank is seeking a Senior Executive Assistant to provide high‑level administrative support to multiple executive leaders in Phoenix. You will manage complex calendars, travel, and confidential information with discretion while coordinating board and divisional meetings.

This role requires 5+ years of executive support experience, strong MS Office skills, and a professional, detail‑oriented mindset. Onsite work in Phoenix with potential collaboration across leadership teams.