Executive Assistant to C-Suite | Master Calendar & Ops

HAB Bank; New York (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

HAB Bank in New York is seeking an Executive Assistant to provide high-level administrative support to senior leadership. You will manage calendars, prepare reports and presentations, and coordinate meetings with precision and confidentiality.

The role requires 7–10 years of related experience, superior organizational skills, and proficiency with Microsoft Office. You will handle emails, track deadlines, coordinate travel, and liaise with staff, clients, and vendors on a range of tasks.

Qualifications

• 7–10 years of executive assistant or related experience.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office and business software.
• Ability to handle confidential information with discretion.
• Ability to work independently and meet deadlines.
• Professional demeanor and strong attention to detail.

Responsibilities

• Manage executive calendars, meetings, appointments, and schedules.
• Prepare correspondence, reports, presentations, and other business documents.
• Coordinate meetings, agendas, follow-up items, and deadlines.
• Manage emails, phone calls, and communications on behalf of leadership.
• Maintain confidential files, records, and sensitive information.
• Assist with administrative operations, projects, and special assignments.
• Coordinate travel arrangements, meetings, and related logistics.
• Track important deadlines, tasks, and action items.
• Communicate professionally with employees, clients, vendors, and other stakeholders.
• Provide general administrative and operational support as needed.
• Flexibility of on-call engagement as need arises.

Skills

Calendar management

Executive support

Email & communications

Travel arrangements

Confidentiality

Microsoft Office

Organizational skills

Time management

Tools

Microsoft Office

Job description

HAB Bank in New York is seeking an Executive Assistant to provide high-level administrative support to senior leadership. You will manage calendars, prepare reports and presentations, and coordinate meetings with precision and confidentiality.

The role requires 7–10 years of related experience, superior organizational skills, and proficiency with Microsoft Office. You will handle emails, track deadlines, coordinate travel, and liaise with staff, clients, and vendors on a range of tasks.