Elite Executive Assistant to C-Suite Leaders

Members 1st Federal Credit Union; Enola (PA); On-site; USD 57,000 - 69,000; Full time

Job summary

Members 1st Federal Credit Union is seeking a Senior Executive Administrative Assistant to provide advanced administrative support to multiple executives, including calendar management, travel coordination, and prepared materials.

You will partner with leadership, handle confidential information with discretion, and back up other senior assistants to ensure continuity of executive support across the organization. Strong organization and communication are essential.

Qualifications

• 3-5 years of related experience.
• Excellent organizational and communication skills.
• Ability to handle highly confidential information with discretion.

Responsibilities

• Provide high-level administrative support to multiple Chiefs, executives, and department leaders, including managing complex calendars, coordinating meetings and travel, preparing materials, and handling executive correspondence and communications.
• Serve as a liaison between leadership and associates by facilitating communication, managing inquiries, supporting follow-up on key initiatives and action items, and promoting effective information sharing across departments.
• Organize and support department and leadership meetings, events, onboarding activities, and associate engagement efforts to ensure smooth departmental operations.
• Support the planning, execution, and monitoring of departmental initiatives, strategic projects, and special assignments by managing schedules, timelines, documentation, reports, presentations, and project follow-up activities.
• Maintain executive and departmental records, files, and confidential information while exercising sound judgment and discretion in handling sensitive matters.
• Process invoices, expense reports, vendor payments, procurement requests, and related documentation while maintaining records associated with departmental budgets and purchasing activities and ensuring compliance with organizational policies.
• Support operational effectiveness by identifying process improvements, assisting with cross-functional initiatives, and collaborating with leaders across the organization to achieve departmental and organizational objectives.
• Serve as a backup to fellow Senior Executive Administrative Assistants, ensuring continuity of executive support during absences and periods of increased workload.
• Exercise independent judgment in prioritizing work, resolving issues, managing competing priorities, and providing guidance and knowledge-sharing to administrative support staff as appropriate.

Skills

Excellent communication

Attention to detail

Strong organizational

Familiarity with PCs and applicable

Education

High school diploma or equivalent

Job description

Members 1st Federal Credit Union is seeking a Senior Executive Administrative Assistant to provide advanced administrative support to multiple executives, including calendar management, travel coordination, and prepared materials.

You will partner with leadership, handle confidential information with discretion, and back up other senior assistants to ensure continuity of executive support across the organization. Strong organization and communication are essential.