Senior Executive Assistant

Columbia Bank; Phoenix (AZ); On-site; USD 90,000 - 120,000; Full time

Job summary

Columbia Bank is seeking a Senior Executive Assistant to provide high‑level administrative support to multiple executive leaders in Phoenix. You will manage complex calendars, travel, and confidential information with discretion while coordinating board and divisional meetings.

This role requires 5+ years of executive support experience, strong MS Office skills, and a professional, detail‑oriented mindset. Onsite work in Phoenix with potential collaboration across leadership teams.

Qualifications

• High school diploma or GED required; bachelor’s degree preferred.
• 5+ years of experience supporting executive or C‑suite leaders.
• Experience supporting Boards of Directors and senior leadership.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.

Responsibilities

• Provide proactive administrative support to executive leaders to enable effective leadership.
• Prepare complex executive-level documents, reports, presentations, and correspondence.
• Collect, analyze, and prepare information for meetings with leadership, board, regulators, and external stakeholders.
• Manage sophisticated calendars and travel arrangements for competing priorities.
• Prioritize inquiries, resolve scheduling conflicts, and advise on day-to-day operations.
• Coordinate board and divisional meetings, including agenda development, materials, and minutes.
• Serve as primary liaison for meetings and events with discretion and professionalism.
• Manage expense reporting and administrative workflows for executive support.
• Handle confidential information with sound judgment and initiative.
• Maintain governance records including board minutes, bylaws, resolutions, policies, org charts.
• Support audit, regulatory, and compliance requests as needed.
• Ensure adherence to bank policies and regulatory requirements.
• Mentor administrative staff and act as SME for executive support operations.

Skills

Executive support

Calendar management

Communication

Discretion

Travel coordination

Education

High school diploma or GED

Bachelor's degree

Tools

Microsoft Office

Spreadsheet skills

Job description

About The Role

The Senior Executive Assistant provides high-level administrative and operational support to multiple executive leaders. This role serves as a trusted partner to executive leadership and requires independent judgment, discretion, and the ability to manage complex, confidential, and competing priorities.

Key Responsibilities Include

• Provide proactive, strategic administrative support that enables executive leaders to effectively lead the organization
• Support special projects and produce complex executive-level documents, reports, presentations, and correspondence
• Collect, analyze, and prepare information for meetings involving executive leadership, the Board of Directors, regulators, and external stakeholders
• Provide sophisticated calendar and travel management, including coordination of offsite meetings and competing executive priorities
• Prioritize inquiries, resolve scheduling conflicts, and make recommendations to ensure smooth day‑to‑day executive operations
• Arrange and manage logistics for Board and divisional meetings and events, including scheduling, agenda development, material preparation, distribution, and meeting minutes
• Serve as a primary liaison for meetings and events, handling all logistics with professionalism and discretion
• Manage expense reporting and administrative workflows related to executive support
• Handle highly confidential and sensitive information using sound judgment and initiative
• Maintain corporate governance records, including Board minutes, bylaws, resolutions, policies, and organizational charts
• Support audit, regulatory, and compliance-related requests as needed
• Ensure adherence to all bank policies, procedures, and regulatory requirements
• May mentor or guide administrative staff and serve as a subject matter expert for executive support operations

About You

You are an experienced executive assistant who brings professionalism, confidence, and discretion to every interaction. You are comfortable supporting multiple senior leaders and navigating complex organizational dynamics.

Qualifications Include

• High school diploma or GED required; bachelor’s degree preferred
• 5 plus years of experience supporting executive or C‑suite leaders, including multi‑executive support
• Prior experience supporting Boards of Directors and senior leadership
• Exceptional organizational skills and strong attention to detail
• Advanced proficiency in Microsoft Office, including strong spreadsheet capabilities
• Excellent written, verbal, and interpersonal communication skills
• Ability to manage multiple priorities independently and exercise sound judgment
• High degree of professionalism and confidentiality
• Experience in banking, financial services, or a regulated industry preferred
• Ability to travel as business needs require

The pay range for this role is $90,000 to $120,000.00.

The pay rate for the selected candidate is dependent upon a variety of non-discriminatory factors including, but not limited to, job-related knowledge, skills, and experience, education, and geographic location. The role may be eligible for performance-based incentive compensation, and those details will be provided during the recruitment process.

Primary Location

Ability to work fully onsite at posted location(s).

2155 W Pinnacle Peak Rd Phoenix AZ 85027

Our Benefits

We are proud to offer a competitive total rewards package including base wages and comprehensive benefits.

We offer eligible associates comprehensive healthcare coverage (medical, dental, and vision plans), a 401(k)-retirement savings plan with employer match for qualifying associate contributions, an employee assistance program, life insurance, disability insurance, tuition assistance, mental health resources, identity theft protection, legal support, auto and home insurance, pet insurance, access to an online discount marketplace, and paid vacation, sick days, volunteer days, and holidays. Benefit eligibility begins the first day of the month following the date of hire for associates who are regularly scheduled to work at least thirty hours weekly.

Our Commitment To Diversity

Columbia Bank is an equal opportunity and affirmative action employer committed to employing, engaging, and developing a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, age, sexual orientation, gender identity, gender expression, protected veteran status, disability, or any other applicable protected status or characteristics. If you require an accommodation to complete the application or interview(s), please let us know by email: [e-mail].

To Staffing And Recruiting Agencies

Our posted job opportunities are only intended for individuals seeking employment at Columbia Bank. Columbia Bank does not accept unsolicited resumes or applications from agencies and Columbia Bank will not be responsible for any fees related to unsolicited resume submissions. Staffing and recruiting agencies are not authorized to submit profiles, applications, or resumes to this site or to any Columbia Bank employee and any such submissions will be considered unsolicited unless requested directly by a member of the Talent Acquisition team.