Senior Executive Assistant to C-Suite & Board

Insight Global; Norwalk (CT); On-site; USD 90,000 - 130,000; Full time

Job summary

Insight Global seeks an organized, proactive Executive Assistant to support six C-suite leaders, with a focus on the CEO. The role requires meticulous calendar management, travel coordination, board meeting support, and high-level administrative duties in a fast-paced environment.

The ideal candidate will partner with senior leadership, ensuring seamless operations and a white-glove experience for executives, board members, and stakeholders.

Qualifications

• 5-10+ years of experience supporting C-suite executives or similar leadership.
• Proven experience managing complex calendars and high-level administrative duties in a corporate setting.
• Experience coordinating board meetings, events, or leadership off-sites with strong attention to detail.
• Experience with expense reporting systems (e.g., Concur) and corporate card reconciliation.

Responsibilities

• Provide comprehensive executive support to six C-suite leaders, including calendar management and meeting coordination.
• Coordinate domestic and international travel for executives and board members, including flights, lodging, and ground transportation.
• Plan and execute quarterly board meetings with venue, lodging, transportation, materials, and hospitality logistics.
• Support investor relations by preparing reports, presentations, and financial models for stakeholders.
• Develop high-quality PowerPoint presentations and executive briefings for leadership and investor discussions.
• Manage executive expense reporting and reimbursement processes and corporate card administration.
• Utilize Microsoft Teams and other tools to organize priorities, track actions, and support workflow management.
• Identify opportunities to leverage AI and emerging technologies to improve efficiency and communication.

Skills

Calendar management

Travel planning

Board meeting coordination

Executive support

Expense reporting

Onsite work

Tools

Concur

Microsoft Teams

Job description

Insight Global seeks an organized, proactive Executive Assistant to support six C-suite leaders, with a focus on the CEO. The role requires meticulous calendar management, travel coordination, board meeting support, and high-level administrative duties in a fast-paced environment.

The ideal candidate will partner with senior leadership, ensuring seamless operations and a white-glove experience for executives, board members, and stakeholders.