Executive Assistant & Office Manager - AI Focus

Clayton Services; Spring (TX); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

PTO

Job summary

Clayton Services, an AI-focused company in The Woodlands, Texas, seeks an experienced Executive Assistant / Office Manager to support our executive leadership and manage daily office operations.

The role requires a highly organized, tech-savvy professional who can take ownership of initiatives with minimal oversight. You will coordinate meetings, vendor relationships, and company events while ensuring smooth operations as the company grows.

Qualifications

• Strong organizational, time management, and multitasking skills.
• Excellent problem-solving with sound judgment.
• Proactive, confident, and assertive with initiative.
• Strong technical aptitude and ability to quickly learn new tools.

Responsibilities

• Provide high-level administrative and operational support to executive leadership, including the CEO and COO.
• Independently manage projects from initial planning through execution, meeting deadlines and objectives.
• Anticipate executive needs, identify priorities, and resolve issues proactively.
• Coordinate company meetings, events, and team activities, including planning and vendor coordination.
• Oversee daily office operations, supplies, equipment, technology needs, and organization.
• Coordinate with external vendors, including IT providers and service partners.
• Assist with purchasing, ordering, and setup of computers and office resources.
• Use AI tools to streamline administrative processes and improve efficiency.
• Support operational projects as the company expands.
• Serve as a point of contact for internal teams and external partners.
• Identify workflow improvements and take on additional responsibilities.

Skills

Organizational skills

Time management

Problem-solving

Proactive/initiative

Tech savvy

Job description

Clayton Services, an AI-focused company in The Woodlands, Texas, seeks an experienced Executive Assistant / Office Manager to support our executive leadership and manage daily office operations.

The role requires a highly organized, tech-savvy professional who can take ownership of initiatives with minimal oversight. You will coordinate meetings, vendor relationships, and company events while ensuring smooth operations as the company grows.