Senior Executive Assistant to AVP, Global Initiatives | Hybrid

University of California San Diego; United States; Hybrid; USD 86,000 - 98,000; Full time

Job summary

UC San Diego seeks an Executive Assistant to support the Associate Vice Chancellor for Global Initiatives, ArtsConnect, and Campus Activation. You will manage complex calendars, arrange travel, and handle confidential matters while coordinating activities across units and external partners.

You will prepare briefing materials, draft communications, and support high-level engagements with campus leadership, visiting dignitaries, and stakeholders. Occasional evenings and weekends may be required.

Qualifications

• Bachelor's degree in related area and / or equivalent experience / training. Master's degree preferred.
• Extensive experience in assisting high-level leadership with complex and confidential calendaring, travel arrangements, public relations, development, special projects and community relations in a fast-paced environment.
• Solid analytical / problem-solving skills. Demonstrated experience analyzing and identifying problems, independently resolving discrepancies with ability to recommend solutions, contributing effectively to support organizational objectives.
• Strong skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies, both verbally and in writing.
• Proven ability to interact and communicate effectively and professionally with diverse clientele, including prominent social and business figures, international visitors and dignitaries, elected officials, campus and systemwide administrators, faculty, staff and students.

Responsibilities

• Provide executive administrative support to the Associate Vice Chancellor
• Manage complex daily and long-range priorities, correspondence and commitments
• Coordinate administrative operations across Global Initiatives, ArtsConnect and Campus Activation
• Prepare executive briefing and background materials; draft communications and outreach content
• Coordinate high-level engagements with university leadership, external partners and dignitaries

Skills

Executive support

Calendar management

Travel coordination

Public relations

Project coordination

Confidentiality

Communications

Interpersonal skills

Stakeholder management

Event planning

Education

Bachelor's degree

Master's degree (preferred)

Tools

MS Office Suite

Adobe Acrobat

Calendaring software

Job description

UC San Diego seeks an Executive Assistant to support the Associate Vice Chancellor for Global Initiatives, ArtsConnect, and Campus Activation. You will manage complex calendars, arrange travel, and handle confidential matters while coordinating activities across units and external partners.

You will prepare briefing materials, draft communications, and support high-level engagements with campus leadership, visiting dignitaries, and stakeholders. Occasional evenings and weekends may be required.