Senior Executive Assistant to Alumni Relations Leader

University of California San Diego; California; On-site; USD 82,000 - 91,000; Full time

Job summary

UC San Diego Alumni Relations is seeking an Executive Assistant to support the Assistant Vice Chancellor, Alumni Relations. This on-site role requires discretion, strong organizational skills, and the ability to manage the calendar, travel, and board coordination for the department.

The successful candidate will liaise with advancement units, plan leadership meetings and events, support day-to-day alumni relations operations, and help ensure confidential handling of sensitive information while

Qualifications

• Knowledge of FERPA and privacy policies.
• Advanced proficiency in Word, Excel, PowerPoint, and CRM databases.
• Experience with board portal platforms and project management tools.
• Strong communication, confidentiality and discretion.

Responsibilities

• Provide high-level administrative support to the Assistant Vice Chancellor, Alumni Relations.
• Manage Asst. VC, AR calendar and travel arrangements.
• Coordinate leadership meetings and special events.
• Serve as liaison to advancement departments and Alumni Association Board.

Skills

Word

Excel

PowerPoint

CRM database

AI

Project management

Board portal

Communication

Analytical thinking

Discretion

Job description

UC San Diego Alumni Relations is seeking an Executive Assistant to support the Assistant Vice Chancellor, Alumni Relations. This on-site role requires discretion, strong organizational skills, and the ability to manage the calendar, travel, and board coordination for the department.

The successful candidate will liaise with advancement units, plan leadership meetings and events, support day-to-day alumni relations operations, and help ensure confidential handling of sensitive information while