Executive Assistant, Alumni Relations & Board Liaison

UC San Diego; San Diego (CA); On-site; USD 82,000 - 120,000; Full time

Job summary

UC San Diego Advancement's Alumni Relations unit seeks an Executive Assistant to provide high‑level administrative, operational, and strategic support to the Assistant Vice Chancellor, Alumni Relations. This on‑site role covers executive support, board governance coordination, prospect management, and day‑to‑day alumni relations operations.

The Executive Assistant acts as a liaison across advancement, coordinates leadership meetings and events, and ensures the Asst.

Qualifications

• Familiarity with the organization's processes and procedures.
• Knowledge of FERPA and related regulations.
• Advanced proficiency in Word, Excel, PowerPoint, CRM database, and AI.
• Strong analytical and problem‑solving abilities with a proactive mindset.
• Excellent confidentiality and discretion in handling sensitive information.
• Ability to communicate clearly with diverse stakeholders.

Responsibilities

• Provide high‑level administrative and operational support to the Asst. VC, AR.
• Independently manage the Asst. VC, AR's full‑time schedule and calendar.
• Coordinate travel logistics and assist with board governance duties.
• Serve as liaison to advancement departments and schedule leadership meetings.
• Plan and attend special events and evaluate procedures for efficiency.
• Support the UC San Diego Alumni Association Board of Directors as directed.

Skills

FERPA knowledge

Advanced MS Office

CRM database

AI tools

Project management

Board portal platforms

Analytical thinking

Discretion & confidentiality

Communication

Organization

Tools

Word

Excel

PowerPoint

CRM database

AI tools

Job description

UC San Diego Advancement's Alumni Relations unit seeks an Executive Assistant to provide high‑level administrative, operational, and strategic support to the Assistant Vice Chancellor, Alumni Relations. This on‑site role covers executive support, board governance coordination, prospect management, and day‑to‑day alumni relations operations.

The Executive Assistant acts as a liaison across advancement, coordinates leadership meetings and events, and ensures the Asst.