Senior Executive Assistant to AI Center Director

Mass General Brigham; Boston (MA); On-site; USD 30,000 - 44,000; Full time

Job summary

Mass General Brigham in Boston is seeking a Senior Administrative Assistant to be the right hand to our Director and executive team. This is a high-visibility, high-trust role at the center of strategy, relationships, and flawless execution.

You will protect leadership time, manage complex calendars, coordinate staff and VIP engagements, and support growth of the AI Center through effective operations. This onsite position emphasizes discretion, professional polish, and organizational excellence.

Qualifications

• 5+ years supporting senior executives, faculty leaders, physicians, research leaders, or C-suite stakeholders
• High School Diploma required (Bachelor’s degree highly preferred)

Responsibilities

• Manage the Director’s time and calendar, coordinating internal meetings, external partnerships, leadership sessions, and high-stakes commitments with briefs and agendas
• Support growth by understanding the Center’s architecture and operating model, assist with faculty recruitment, candidate visits, onboarding, and organizational planning
• Serve as a liaison between the Center and the wider Mass General Brigham hospital system, coordinating across departments and university operations
• Arrange domestic and international travel end to end, including flights, hotels, itineraries, conference logistics, and reimbursements
• Coordinate VIP visits and guest experiences, planning site visits, agendas, access, catering, AV, and hospitality details
• Provide operational backbone to the executive team, coordinating meetings, retreats, and strategic planning with scalable workflows
• Build relationships with external collaborators, partners, academic institutions, and government stakeholders; prepare briefing notes and timely follow-up
• Handle highly sensitive information with discretion, ensuring compliance with policies on travel, procurement, confidentiality, and approvals
• Own special projects from concept to completion, including center launches, events, and donor materials

Skills

Calendar management

Written communication

Interpersonal skills

Judgment and discretion

Microsoft Office

Google Workspace

Zoom/Teams

Travel and expense systems

Education

High School Diploma

Bachelor’s degree

Job description

Mass General Brigham in Boston is seeking a Senior Administrative Assistant to be the right hand to our Director and executive team. This is a high-visibility, high-trust role at the center of strategy, relationships, and flawless execution.

You will protect leadership time, manage complex calendars, coordinate staff and VIP engagements, and support growth of the AI Center through effective operations. This onsite position emphasizes discretion, professional polish, and organizational excellence.