Senior Executive Assistant to a Dynamic Leadership Team

Tailwind Concessions LLC; Wilmington (NC); On-site; USD 60,000 - 65,000; Full time

Job summary

Tailwind is seeking an Executive Assistant in Wilmington, NC to provide high-level administrative support to the executive leadership team. The role focuses on structure, organization, and proactive handling of calendars, travel, and communications.

The position requires 5+ years of experience, exceptional organizational skills, and discretion with confidential information. You will coordinate multiple executives, meetings, and cross-functional initiatives within a dynamic hospitality

Qualifications

• 5+ years of experience supporting senior executives in fast-paced environments.
• Ability to manage multiple executives' calendars concurrently.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• High level of discretion and judgment with confidential information.

Responsibilities

• Manage and coordinate calendars, meetings, appointments, and scheduling for executive leadership.
• Coordinate executive travel including flights, hotels, ground transportation, itineraries.
• Organize executive and board meetings, company-wide meetings, internal/external events.
• Prepare meeting agendas, materials, presentations, and follow up on action items.
• Serve as central point of coordination between executive team and other departments.
• Assist executives in prioritizing meetings, deadlines, and commitments.
• Coordinate communications with employees, partners, vendors, and board members.
• Prepare and edit executive-level documents and reports.
• Assist with expense reports, invoices, and travel expenses.
• Maintain organized electronic files and executive records.
• Coordinate visitors, interviews, leadership events, and offsites.
• Track follow-up items and ensure deadlines are met.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Written communication

Tools

Microsoft Outlook

Word

PowerPoint

Excel

Teams

Job description

Tailwind is seeking an Executive Assistant in Wilmington, NC to provide high-level administrative support to the executive leadership team. The role focuses on structure, organization, and proactive handling of calendars, travel, and communications.

The position requires 5+ years of experience, exceptional organizational skills, and discretion with confidential information. You will coordinate multiple executives, meetings, and cross-functional initiatives within a dynamic hospitality