Strategic Executive Assistant to Leadership Team

WEB-TPA, Inc.; Jacksonville (FL); On-site; USD 41,000 - 66,000; Full time

Benefits offered by this job

Medical benefits

Paid time off

Retirement plan with employer match

Flexible scheduling

Job summary

WEB-TPA, Inc. is seeking an experienced Executive Administrative Assistant to provide strategic, confidential support to multiple executive leaders. You will manage calendars, prepare reports, coordinate meetings, and handle sensitive communications with discretion.

The role requires 4+ years of senior-level support, strong organizational skills, and proficiency in Microsoft Office. Flexibility to meet business needs and travel to multiple locations is expected.

Qualifications

• 4+ years’ experience as an Executive Administrative Assistant or similar role supporting senior leadership.
• Proven ability to support several executives simultaneously.
• Experience leveraging organizational skills to support management and client needs.

Responsibilities

• Provide advanced, diversified and confidential administrative support for executive leaders and staff.
• Coordinate conferences and meetings with complex calendar management and agendas.
• Produce high-quality materials such as presentations, spreadsheets and reports.
• Manage expense reports, budget and administrative compliance.
• Interact professionally with all levels inside and outside the company.

Skills

Executive support

Calendar management

MS Office

Discretion

Multitasking

Travel coordination

Tools

Project management software

Event coordination platforms

Job description

WEB-TPA, Inc. is seeking an experienced Executive Administrative Assistant to provide strategic, confidential support to multiple executive leaders. You will manage calendars, prepare reports, coordinate meetings, and handle sensitive communications with discretion.

The role requires 4+ years of senior-level support, strong organizational skills, and proficiency in Microsoft Office. Flexibility to meet business needs and travel to multiple locations is expected.