Senior Executive Assistant & Strategy Partner

Port of Palm Beach; Florida; On-site; USD 70,000 - 75,000; Full time

Job summary

Port of Palm Beach is seeking an experienced Executive Assistant to provide high‑level administrative, operational, and strategic support to the Executive Director and senior leadership. The role requires exceptional judgment, discretion, and the ability to anticipate needs in a fast‑paced environment.

The EA will manage complex calendars, prepare presentations and reports, coordinate travel, and maintain filing systems.

Qualifications

• 8+ years of experience supporting senior or C‑suite executives in corporate, executive environment.
• Exceptional written and verbal communication skills.
• Strong organizational and time‑management abilities.
• Proficiency with Microsoft 365, Teams, Outlook, Excel, PowerPoint.

Responsibilities

• Manage complex calendars, scheduling with staff, tenants and public entities; flexible re: rescheduling and juggling calendars.
• Prepare, edit, and organize documents, presentations, and reports for internal and external affairs.
• Handle travel arrangements, itineraries, logistics, and expense reporting.
• Maintain organized filing systems for quick retrieval.
• Serve as a point of contact between the ED, staff, and outside entities.
• Draft, review / proofread, collect information and manage communications.
• Ensure timely follow‑up on action items, requests, and deadlines.
• Represent the ED with professionalism while being personable with staff and guests.

Skills

Executive support

Communication

Time management

Multitasking

Relationship building

Adaptability

Executive presence

Humor

Education

Bachelor’s degree in Business Administration/Communications

Tools

Microsoft 365

Teams

Outlook

Excel

PowerPoint

Job description

Port of Palm Beach is seeking an experienced Executive Assistant to provide high‑level administrative, operational, and strategic support to the Executive Director and senior leadership. The role requires exceptional judgment, discretion, and the ability to anticipate needs in a fast‑paced environment.

The EA will manage complex calendars, prepare presentations and reports, coordinate travel, and maintain filing systems.