Luxury Executive Assistant & Office Manager to MD

ADP, Inc.; Town of Florida (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

The Colony Palm Beach in Palm Beach, FL is seeking an experienced Executive Assistant/Office Manager to partner with the Managing Director. You will oversee high-level administrative and operational support in a fast-paced luxury hospitality environment, coordinating calendars, travel, meetings, and board communications while upholding the brand's standards of excellence.

This role requires discretion, polish, and the ability to anticipate needs, manage confidential information, and build strong

Qualifications

• Bachelor's degree in Business Administration, Hospitality Management, or Communications preferred.
• 5–10 years of executive assistant experience supporting senior-level executives.
• Experience in luxury hospitality, hotel, travel, or lifestyle brands preferred.
• Ability to manage complex calendars, international travel, and confidential communications.

Responsibilities

• Manage and maintain the Managing Director's complex calendar and schedules.
• Coordinate travel arrangements and itineraries.
• Prepare agendas, presentations, and executive briefing materials.
• Serve as liaison between executives, leadership teams, owners, and partners.
• Handle confidential information with discretion and professionalism.

Skills

Calendar management

Travel planning

Stakeholder management

Discretion & integrity

Executive communication

Education

Bachelor's degree in Business Administration, Hospitality Management, Communications

Tools

Microsoft Office 365

Travel management systems

Hospitality software

Job description

The Colony Palm Beach in Palm Beach, FL is seeking an experienced Executive Assistant/Office Manager to partner with the Managing Director. You will oversee high-level administrative and operational support in a fast-paced luxury hospitality environment, coordinating calendars, travel, meetings, and board communications while upholding the brand's standards of excellence.

This role requires discretion, polish, and the ability to anticipate needs, manage confidential information, and build strong