Senior Executive Assistant - Strategic Partner to Leaders

Casey's; Ankeny (IA); On-site; USD 37,000 - 48,000; Full time

Benefits offered by this job

Great benefits

401k match

Onsite cafeteria

Dress for your day

Parental leave

Job summary

Casey’s is seeking a Senior Executive Administrative Assistant to provide high-level support to senior leaders, coordinating calendars, meetings, and materials with discretion and professionalism.

You will manage complex schedules, prepare executive-level documents, and handle travel arrangements in a fast-paced environment, ensuring sensitive information is protected and priorities stay aligned.

Qualifications

• Bachelor's degree or equivalent combination of education and work experience.
• At least four years of experience in executive administration, project management, or a related field.
• Strong organizational and time-management skills with the ability to manage multiple competing priorities.
• Exceptional attention to detail and follow-through.
• Excellent written, verbal, and interpersonal communication skills.
• Strong judgment and a demonstrated ability to work with sensitive and confidential information.
• A proactive mindset with the ability to anticipate needs, take initiative, and solve problems independently.

Responsibilities

• Keep leaders organized and ahead of what’s next by managing complex calendars, inboxes, meeting logistics, priorities, and day-to-day administrative needs.
• Coordinate the details that make meetings successful, including scheduling, agendas, presentations, meeting materials, minutes, and follow-up.
• Create polished executive communications and materials, including correspondence, reports, presentations, and other business documents.
• Manage executive travel from start to finish, coordinating arrangements, itineraries, expenses, and other logistics.
• Serve as a trusted point of contact, professionally managing incoming requests, visitors, communications, and inquiries while helping ensure the right information reaches the right people.
• Handle confidential and sensitive information with care, maintaining records, files, and business information with discretion, tact, and sound judgment.
• Support projects and business priorities by coordinating information, responding to department-specific data requests, and helping move work forward.
• Anticipate needs and solve problems, adjusting quickly as priorities shift and identifying ways to make leaders and the broader team more effective.

Skills

Executive support

Time management

Communication

Discretion

Relationship building

Prioritization

Education

Bachelor's degree

Tools

Outlook

Microsoft Office

Job description

Casey’s is seeking a Senior Executive Administrative Assistant to provide high-level support to senior leaders, coordinating calendars, meetings, and materials with discretion and professionalism.

You will manage complex schedules, prepare executive-level documents, and handle travel arrangements in a fast-paced environment, ensuring sensitive information is protected and priorities stay aligned.