Store Operations Executive Assistant

Casey’s General Stores; Seattle (WA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Onsite Child Development Center

401k company match

Paid holidays

Employee stock purchase program

Job summary

Casey's General Stores in Seattle seeks an Executive Administrative Assistant to support Store Operations. You will perform complex confidential duties and assist designated staff, including special projects, as requested.

The role requires a Bachelor's degree or equivalent, 4+ years in executive administration or related field, and strong organizational and communication skills. Proficiency with Excel, PowerPoint, and Word is needed.

Qualifications

• Bachelor's degree or equivalent work experience.
• At least four years of experience in executive administration, project management or related field.
• Proven ability to manage calendars and schedules by using good judgement.
• Strong organizational skills with ability to multitask and pay attention to detail.
• Ability to handle confidential information with discretion and adapt to competing demands.
• Strong written and verbal communication skills.

Responsibilities

• Manage calendars and inboxes; coordinate meeting arrangements and ongoing meeting schedules.
• Make travel arrangements (flights, hotels, rental cars, etc.).
• Track expenses and invoices, reconcile budgets and accruals.
• Support vendor management for legal team.
• Assist with special projects, research, and presentations as needed.

Skills

Calendar management

Project coordination

Written and verbal communication

Discretion with confidential info

Relationship building

Education

Bachelor's degree or equivalent

Tools

Excel

PowerPoint

Word

Job description

Executive Administrative Assistant

Full job description: Looking for a work culture that values hard work, service, and having a good time? Look no further than Casey's! Our commitment to treating people the way they want to be treated is at the heart of everything we do. We take pride in caring for our guests, our communities, and each other, while staying true to our roots.

Casey's is searching for an Executive Administrative Assistant to join our Store Operations team! As an Executive Administrative Assistant, you will perform a variety of complex and confidential administrative duties, as well as provide assistance and support to designated staff members, including additional project work as required.

Key Responsibilities

• Manage calendars and inboxes; coordinate meeting arrangements and ongoing meeting schedules.
• Make travel arrangements (flights, hotels, rental cars, etc.).
• Track expenses and invoices, reconcile budgets and accruals.
• Support vendor management for legal team.
• Assist with special projects, research, and presentations as needed.

What you can expect when you join the Casey's Team

• A transformative culture putting service first and taking pride in caring for our guests, our communities, and each other.
• Opportunities to use cutting edge technologies and enterprise-wide collaboration to enable our strategy and drive world class service.
• The right balance between work and life, to do your best work and enjoy those important personal moments. Ask about our options for workplace flexibility that may be available.
• We're here for families! Great benefits including choices in medical plans, dental, vision, life insurance, employee stock purchase program, charitable giving programs, parental leave, AND an onsite Child Development Center.
• Competitive pay, 401k company match up to 6%, vacation & sick time, paid holidays, volunteer time, and an onsite cafeteria.
• Dress for your day dress code, jeans are welcomed!
• The opportunity to work for a big company that has not lost our small company feel. Our senior leadership team is engaged, involved and accessible!

Requirements

• Bachelor's degree or equivalent work experience required.
• At least four years of experience in executive administration, project management or related field.
• Proven ability to manage calendars and schedules by using good judgement.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Ability to handle confidential information with discretion and adapt to various competing demands.
• Ability to be confident in decision making and problem solving.
• Strong interpersonal skills and the ability to build relationships with individuals at all levels, inside and outside the organization.
• Strong written and verbal communication skills.
• Strong Excel, PowerPoint, and Word skills.