Senior Executive Assistant

Casey's; Ankeny (IA); In loco; USD 37.000 - 48.000; Tempo pieno

Vantaggi offerti da questo lavoro

Great benefits

401k match

Onsite cafeteria

Dress for your day

Parental leave

Descrizione del lavoro

Casey’s is seeking a Senior Executive Administrative Assistant to provide high-level support to senior leaders, coordinating calendars, meetings, and materials with discretion and professionalism.

You will manage complex schedules, prepare executive-level documents, and handle travel arrangements in a fast-paced environment, ensuring sensitive information is protected and priorities stay aligned.

Competenze

• Bachelor's degree or equivalent combination of education and work experience.
• At least four years of experience in executive administration, project management, or a related field.
• Strong organizational and time-management skills with the ability to manage multiple competing priorities.
• Exceptional attention to detail and follow-through.
• Excellent written, verbal, and interpersonal communication skills.
• Strong judgment and a demonstrated ability to work with sensitive and confidential information.
• A proactive mindset with the ability to anticipate needs, take initiative, and solve problems independently.

Mansioni

• Keep leaders organized and ahead of what’s next by managing complex calendars, inboxes, meeting logistics, priorities, and day-to-day administrative needs.
• Coordinate the details that make meetings successful, including scheduling, agendas, presentations, meeting materials, minutes, and follow-up.
• Create polished executive communications and materials, including correspondence, reports, presentations, and other business documents.
• Manage executive travel from start to finish, coordinating arrangements, itineraries, expenses, and other logistics.
• Serve as a trusted point of contact, professionally managing incoming requests, visitors, communications, and inquiries while helping ensure the right information reaches the right people.
• Handle confidential and sensitive information with care, maintaining records, files, and business information with discretion, tact, and sound judgment.
• Support projects and business priorities by coordinating information, responding to department-specific data requests, and helping move work forward.
• Anticipate needs and solve problems, adjusting quickly as priorities shift and identifying ways to make leaders and the broader team more effective.

Conoscenze

Executive support

Time management

Communication

Discretion

Relationship building

Prioritization

Formazione

Bachelor's degree

Strumenti

Outlook

Microsoft Office

Descrizione del lavoro

Full-Time Part-Time Designation

Full-time

Job Description

Behind every effective leader is someone who knows how to bring organization to complexity, anticipate what’s next, and keep the right priorities moving forward. As a Senior Executive Administrative Assistant at Casey’s, you’ll provide high-level administrative support while serving as a trusted and dependable partner to senior leaders. You’ll manage competing priorities, coordinate schedules and meetings, prepare executive-level materials, and handle sensitive information with discretion and sound judgment.This role is a great fit for someone who is highly organized, proactive, resourceful, and energized by working in a fast-paced environment where no two days look exactly the same.

Key Responsibilities:

• Keep leaders organized and ahead of what’s next by managing complex calendars, inboxes, meeting logistics, priorities, and day-to-day administrative needs.
• Coordinate the details that make meetings successful, including scheduling, agendas, presentations, meeting materials, minutes, and follow-up.
• Create polished executive communications and materials, including correspondence, reports, presentations, and other business documents.
• Manage executive travel from start to finish, coordinating arrangements, itineraries, expenses, and other logistics.
• Serve as a trusted point of contact, professionally managing incoming requests, visitors, communications, and inquiries while helping ensure the right information reaches the right people.
• Handle confidential and sensitive information with care, maintaining records, files, and business information with discretion, tact, and sound judgment.
• Support projects and business priorities by coordinating information, responding to department-specific data requests, and helping move work forward.
• Anticipate needs and solve problems, adjusting quickly as priorities shift and identifying ways to make leaders and the broader team more effective.

Compensation:

Starting pay range: $26.75 - $35.00 . Actual pay may vary based on Casey’s assessment of the candidate's knowledge, skills, abilities (KSAs), related experience, education, and qualifications. Other factors impacting pay include local prevailing wages and internal equity. This position is eligible for an annual cash bonus based on company performance. Our full salary range for this role does extend beyond the hiring range listed, allowing team members the opportunity to continue to grow within the company.

What you can expect when you join the Casey's Team:

• A transformative culture putting service first and taking pride in caring for our guests, our communities, and each other.
• Opportunities to use cutting edge technologies and enterprise-wide collaboration to enable our strategy and drive world class service.
• We're here for families! Great benefits including choices in medical plans, dental, vision, life insurance, charitable giving programs, parental leave and an onsite Child Development Center.
• Competitive pay, 401k company match up to 6%, vacation & sick time, paid holidays, volunteer time, and an onsite cafeteria.
• Dress for your day dress code, jeans are welcomed!
• The opportunity to work for a big company that has not lost our small company feel. Our senior leadership team is engaged, involved and accessible!

Requirements

• Bachelor’s degree or equivalent combination of education and work experience.
• At least four years of experience in executive administration, project management, or a related field.
• Strong organizational and time-management skills with the ability to manage multiple competing priorities.
• Exceptional attention to detail and follow-through.
• Excellent written, verbal, and interpersonal communication skills.
• Strong judgment and a demonstrated ability to work with sensitive and confidential information.
• A proactive mindset with the ability to anticipate needs, take initiative, and solve problems independently.
• Confidence working with leaders and building effective relationships across different levels of an organization.
• Ability to adapt quickly when priorities, schedules, or business needs change.