Senior Executive Assistant - Strategic Partner to Global Leaders

Airbnb, Inc.; San Francisco (CA); On-site; USD 157,000 - 174,000; Full time

Job summary

Airbnb, Inc. is seeking a Senior Executive Assistant in San Francisco to support the Vice Presidents and senior leaders.

The role focuses on strategic administrative partnership, managing complex calendars, travel, and event planning, while driving cross-functional alignment and process improvements across teams. You will work independently with minimal guidance, shape how work is organized, and lead initiatives that impact the broader organization.

Qualifications

• 8+ years of progressive administrative experience supporting senior executives in a fast-paced global environment.
• Proficiency in Google Workspace (Calendar, Drive, Docs, Sheets, Slides) or similar productivity tools.
• Experience with budget tracking, financial analysis, and expense management tools.
• Ability to identify opportunities to apply AI tools to streamline workflows and improve team efficiency.
• Demonstrated ability to lead projects and process improvement initiatives.
• Strong organizational skills and ability to create structure in ambiguous situations.
• Excellent verbal and written communication with cross‑functional influence.
• Experience handling sensitive information with discretion and sound judgment.

Responsibilities

• Manage senior-level calendars with high complexity and discretion.
• Own the team operating cadence and coordination of executive activities.
• Plan and execute team events and leadership gatherings; coordinate external engagements.
• Prepare complex itineraries and travel arrangements for senior leaders.
• Maintain confidential information and prepare reports; support board materials as needed.
• Support team budget tracking and provide financial insights where appropriate.
• Lead process improvement initiatives within the team and coordinate with other assistants.
• Participate in strategic projects and help develop onboarding plans for teams.

Skills

Executive support

Google Workspace

Budget tracking

AI tools experience

Cross-functional collaboration

Communication

Discretion

Offsite coordination

Tools

Google Workspace

Budget tracking tools

Expense management tools

Financial analysis tools

Job description

Airbnb, Inc. is seeking a Senior Executive Assistant in San Francisco to support the Vice Presidents and senior leaders.

The role focuses on strategic administrative partnership, managing complex calendars, travel, and event planning, while driving cross-functional alignment and process improvements across teams. You will work independently with minimal guidance, shape how work is organized, and lead initiatives that impact the broader organization.