Senior Executive Assistant

Airbnb, Inc.; San Francisco (CA); On-site; USD 157,000 - 174,000; Full time

Job summary

Airbnb, Inc. is seeking a Senior Executive Assistant in San Francisco to support the Vice Presidents and senior leaders.

The role focuses on strategic administrative partnership, managing complex calendars, travel, and event planning, while driving cross-functional alignment and process improvements across teams. You will work independently with minimal guidance, shape how work is organized, and lead initiatives that impact the broader organization.

Qualifications

• 8+ years of progressive administrative experience supporting senior executives in a fast-paced global environment.
• Proficiency in Google Workspace (Calendar, Drive, Docs, Sheets, Slides) or similar productivity tools.
• Experience with budget tracking, financial analysis, and expense management tools.
• Ability to identify opportunities to apply AI tools to streamline workflows and improve team efficiency.
• Demonstrated ability to lead projects and process improvement initiatives.
• Strong organizational skills and ability to create structure in ambiguous situations.
• Excellent verbal and written communication with cross‑functional influence.
• Experience handling sensitive information with discretion and sound judgment.

Responsibilities

• Manage senior-level calendars with high complexity and discretion.
• Own the team operating cadence and coordination of executive activities.
• Plan and execute team events and leadership gatherings; coordinate external engagements.
• Prepare complex itineraries and travel arrangements for senior leaders.
• Maintain confidential information and prepare reports; support board materials as needed.
• Support team budget tracking and provide financial insights where appropriate.
• Lead process improvement initiatives within the team and coordinate with other assistants.
• Participate in strategic projects and help develop onboarding plans for teams.

Skills

Executive support

Google Workspace

Budget tracking

AI tools experience

Cross-functional collaboration

Communication

Discretion

Offsite coordination

Tools

Google Workspace

Budget tracking tools

Expense management tools

Financial analysis tools

Job description

Airbnb was born in 2007 when two hosts welcomed three guests to their San Francisco home, and has since grown to over 5 million hosts who have welcomed over 2 billion guest arrivals in almost every country across the globe. Every day, hosts offer unique stays and experiences that make it possible for guests to connect with communities in a more authentic way.

The Community You Will Join

The Administrative Community is composed of global administrative professionals who support Airbnb's leaders and their teams around the world. Our admins bolster Airbnb's mission to create a world where anyone can belong, and are an integral part of the operational success at Airbnb.

The Difference You Will Make

Airbnb is seeking a Senior Executive Assistant to support the Vice President, Privacy and Vice President, Community and Product Policy. This is a full time position based in San Francisco.

The Senior Executive Assistant provides strategic administrative partnership to senior leaders, owning team operating cadences, leading process improvement initiatives and serving as a connector and resource across teams.

Work at this level is strategic and influential, focused on creating structure, driving cross-functional alignment, and assisting with initiatives that impact the broader organization.

You will work in coordination with other Executive Assistants on your team, in your function and across the company, and also work independently with minimal guidance; exercise sound discretion and judgment in complex and ambiguous situations; act on behalf of leaders; shape how work is organized and lead by example.

A Typical Day

• Manage senior-level calendars with high complexity, using sound discretion and judgment
• Own the team operating cadence
• Plan and execute team events; coordinate senior leadership gatherings and external engagements; lead team building and recognition activities
• Serve as a subject matter expert on travel and expense tools and prepare complex itineraries
• Manage sensitive information and prepare reports on complex subject matter; may include preparing board materials
• May support team budget tracking and analysis; may provide financial insights to leaders
• Lead process improvement initiatives within the team in coordination with the functional executive assistants
• Participate in strategic organizational projects
• Help develop and execute onboarding plans within your teams

Your Expertise

• 8+ years of progressive administrative experience, including support of senior executives (VP+) in a fast-paced, global and matrixed environment
• Proficiency in Google Workspace (Calendar, Drive, Docs, Sheets, Slides) or similar productivity tools
• Experience with budget tracking, financial analysis, and expense management tools
• Ability to identify opportunities to apply AI tools to streamline workflows and improve team efficiency
• Demonstrated ability to lead projects and process improvement initiatives
• Strong organizational skills with ability to create structure in ambiguous situations, and to operate independently with minimal guidance
• Excellent verbal and written communication skills with ability to influence across organizational boundaries and work collaboratively
• Proven ability to handle highly sensitive information with discretion and sound judgment
• Experience supporting senior leadership offsites and external engagements

Your Location

This position needs to be based in the San Francisco office 40 hours a week, or as required by the business needs for the role.

Our Commitment To Inclusion & Belonging

Airbnb is committed to working with the broadest talent pool possible. We believe diverse ideas foster innovation and engagement, and allow us to attract creatively-led people, and to develop the best products, services and solutions. All qualified individuals are encouraged to apply.

We strive to also provide a disability inclusive application and interview process. If you are a candidate with a disability and require reasonable accommodation in order to submit an application, please contact us at: [e-mail]. Please include your full name, the role you're applying for and the accommodation necessary to assist you with the recruiting process.

We ask that you only reach out to us if you are a candidate whose disability prevents you from being able to complete our online application.

Equal Employment Opportunity

Airbnb values diversity & belonging and is proud to be an Equal Employment Opportunity employer. All individuals seeking employment at Airbnb are considered without regard to race, color, religion, national origin, age, gender, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, gender expression, sexual orientation, or any other legally protected characteristic.

How We'll Take Care Of You

Our job titles may span more than one career level. The actual base pay is dependent upon many factors, such as: training, transferable skills, work experience, business needs and

Pay Range

$157,000-$174,000 USD

Reasonable Accommodations:

We are committed to providing reasonable accommodations throughout the recruitment process for applicants with disabilities. If you need assistance, or an accommodation, please let your recruiter know once you are contacted about a role.