Senior Executive Assistant — Strategic Partner to C-Suite

Mainspring Energy, Inc.; Menlo Park (CA); On-site; USD 128,000 - 150,000; Full time

Benefits offered by this job

Pre-IPO stock options

Competitive benefits

Job summary

Mainspring Energy, Inc is seeking a highly proactive Senior Executive Assistant to provide high-level administrative, operational, and strategic support to the Executive Leadership Team. You will manage complex calendars, coordinate multi-leg travel, and handle confidential communications with diplomacy.

The role requires 7+ years supporting senior leaders in a fast-paced setting, and a hybrid schedule with on-site work four days a week in Menlo Park, CA.

Qualifications

• 7+ years of experience supporting executive leadership (C-suite, General Counsel, VP level).
• Experience reporting into HR/People Operations while partnering with multiple senior executive stakeholders.
• Ability and willingness to work a hybrid schedule (on-site 4 days/week in Menlo Park, CA).
• Advanced proficiency in Google Workspace; experience with expense platforms (Concur, Ramp, Brex) and project management platforms (Asana, Notion).
• Exceptional written and verbal communication; absolute integrity and mature judgment for confidential matters.
• Strong team-player orientation with cross-functional collaboration under fast-paced conditions.

Responsibilities

• Executive & Calendar Management: Complex scheduling, align and balance calendars, resolve conflicts.
• Travel & Expense Coordination: Coordinate domestic and international travel and manage expense reports.
• Administrative Partnership & Collaboration: Coordinate with other EAs and drive cross-functional alignment.
• Operational & Project Support: Lead or assist with special administrative initiatives and executive-led programs.
• Cross-Functional Connection: Build relationships across People Ops, Finance, Legal, Operations.

Skills

Communication & discretion

Collaboration & problem-solving

Team-player orientation

Adaptability

Education

Bachelor’s degree in Business Administration/HR/Communications

Tools

Google Workspace

Concur

Ramp

Brex

Asana

Notion

Job description

Mainspring Energy, Inc is seeking a highly proactive Senior Executive Assistant to provide high-level administrative, operational, and strategic support to the Executive Leadership Team. You will manage complex calendars, coordinate multi-leg travel, and handle confidential communications with diplomacy.

The role requires 7+ years supporting senior leaders in a fast-paced setting, and a hybrid schedule with on-site work four days a week in Menlo Park, CA.