Senior Executive Assistant — Strategic Partner (Hybrid)

Mainspring Energy; Menlo Park (CA); Hybrid; USD 100,000 - 140,000; Full time

Benefits offered by this job

Pre-IPO stock options

Benefits

Onsite at Menlo Park HQ

Job summary

Mainspring Energy, Inc. is seeking a highly proactive Senior Executive Assistant to provide high-level administrative and strategic support to the Executive Leadership Team, including the CFO and General Counsel, with expansion to additional executives.

This role requires exceptional judgment, discretion, and calendar management in a fast-paced, hybrid environment. You will partner with EAs across the organization, coordinate complex travel and expenses, prepare briefing materials, and protect

Qualifications

• 7+ years supporting C-suite, GC, or VP level in fast-paced environments.
• Experience reporting into HR/People Operations and partnering with senior stakeholders.
• Hybrid work readiness; on-site 4 days/week in Menlo Park, CA.
• Excellent written/verbal communication; ability to handle confidential matters.
• Proven collaboration with cross-functional teams and EA networks.

Responsibilities

• Executive & calendar management: align complex calendars and resolve conflicts.
• Meeting prep: briefings, agendas, research, and presentations for leadership meetings.
• Confidential communications: screen requests and draft discreet correspondence.
• Travel & expense: coordinate multi-leg domestic/international travel and reconcile expenses.
• EA network collaboration: partner with other EAs for cross-functional alignment.
• Operational projects: support special initiatives from kickoff to execution.

Skills

Executive support mindset

Complex scheduling

Meeting preparation

Discretion & confidentiality

Cross-functional collaboration

Problem solving

Education

Bachelor's degree in Business Administration/HR/Communications

Tools

Google Workspace

Concur

Ramp

Brex

Asana

Notion

Job description

Mainspring Energy, Inc. is seeking a highly proactive Senior Executive Assistant to provide high-level administrative and strategic support to the Executive Leadership Team, including the CFO and General Counsel, with expansion to additional executives.

This role requires exceptional judgment, discretion, and calendar management in a fast-paced, hybrid environment. You will partner with EAs across the organization, coordinate complex travel and expenses, prepare briefing materials, and protect