Senior Executive Assistant — Strategic Ops & Exec Support

Kardigan, Inc.; South San Francisco, Northern (CA, KY); Hybrid; USD 138,000 - 180,000; Full time

Job summary

Kardigan, Inc. is seeking a Sr. Executive Assistant to support the CSO in a fast-paced, hybrid, multi-site environment at our South San Francisco office.

The role demands proactive calendar management, travel coordination, and seamless handling of communications, meetings, and administrative priorities. Ideal candidates will be highly organized, discreet, and proactive, with 7+ years of executive‑level support experience.

Qualifications

• 7+ years of experience in an executive assistant role, providing high-level support to senior leadership (C-suite executives).
• Strong proficiency in Microsoft Office Suite and other relevant software tools.
• Excellent written and verbal communication skills.
• Proven ability to manage multiple tasks simultaneously and meet deadlines in a fast-paced environment.
• Experience in supporting executives in finance, technology, or similar industries is a plus.
• A proven track record of taking initiative and delivering results with minimal supervision.

Responsibilities

• Executive Support: Provide comprehensive administrative support to the CSO, including proactive calendar management across two to three time zones, travel coordination (including airfare, hotels, ground transportation, and expense reports), meeting planning and logistics, upload contract requests and purchase orders, and management of correspondence and administrative priorities.
• Strategy Team Support: Coordinate with and assist the CSO's direct reports, including scheduling one-on-one and team meetings, organizing team events, ordering lunches, event catering and dinner reservations, and scheduling meet-and-greets/onboarding meetings for new team members.
• Communication Management: Act as the primary contact for internal and external communications for the CSO, ensuring efficiency and discretion.
• Meeting Coordination: Schedule and organize meetings, presentations, and events, ensuring smooth execution.
• Relationship Management: Build positive relationships with stakeholders, acting as a liaison between the CSO and other departments.
• General Office Support: Handle site-related administrative needs, manage office tasks, including supplies, maintenance, and on-site issues.
• Office Culture: Contribute to a positive, collaborative office environment and support cultural initiatives.
• Flexible Support: Jump in to assist with tasks beyond EA responsibilities, contributing as needed.

Skills

Proactive

Highly organized

Discreet

Detail-oriented

Clear communicator

MS Office / Outlook

Adaptable

Team player

Tools

Microsoft Office Suite (Outlook)

Job description

Kardigan, Inc. is seeking a Sr. Executive Assistant to support the CSO in a fast-paced, hybrid, multi-site environment at our South San Francisco office.

The role demands proactive calendar management, travel coordination, and seamless handling of communications, meetings, and administrative priorities. Ideal candidates will be highly organized, discreet, and proactive, with 7+ years of executive‑level support experience.