Executive Assistant to CEO — Strategic Partner & Scheduler

Cytokinetics; San Francisco (CA); On-site; USD 165,000 - 185,000; Full time

Benefits offered by this job

Equity options / RSUs

Health insurance: comprehensive

401k with employer match

Paid time off

Learning and wellness stipends

Life and disability insurance

Job summary

Cytokinetics in South San Francisco, CA is seeking a Sr. Executive Assistant to the CEO to ensure time priorities align with enterprise objectives.

This role manages complex calendars, coordinates high-profile meetings, and handles confidential communications with discretion. You will orchestrate domestic and global travel, support Board activities, prepare materials, and collaborate with senior leaders, investors, and vendors.

Qualifications

• 15+ years of executive-level administrative experience supporting C-level executives, including direct CEO support in the biotech industry.
• Bachelor’s degree is preferred.
• Demonstrated alignment with Cytokinetics’ values and executive presence.
• Exceptional discretion and sound judgment handling highly confidential, time-sensitive information.
• Proven ability to operate with autonomy, anticipate needs, and adapt to shifting priorities.

Responsibilities

• Partner with the CEO to align time and priorities with enterprise objectives.
• Strategically manage a complex calendar and prepare for engagements.
• End-to-end planning for executive meetings: scheduling, agenda development, pre-reads, and follow-up.
• Coordinate domestic and global travel for high-level meetings and events.
• Manage CEO and Board-related expenses with accuracy and policy compliance.
• Coordinate Board meetings, agendas, materials, travel, logistics, and follow-up.
• Prepare materials and brief presenters for meetings and collaborate with leaders to gather information.
• Engage with CSC, SLT, Board members, investors, bankers, analysts, vendors, and partners.
• Oversee review and routing of high-priority contracts and sensitive documents.
• Lead confidential special projects and drive next steps with minimal direction.
• Improve operating effectiveness of the CEO’s office; maintain records and organized systems.

Skills

Executive-level support

Calendar management

Board coordination

Travel planning

Expense management

Contract review

Discretion & confidentiality

Stakeholder management

Written & verbal communication

Microsoft Office

Video conferencing tools

Education

Bachelor’s degree (preferred)

Tools

Microsoft Office

Expense reporting systems

Contract management systems

Job description

Cytokinetics in South San Francisco, CA is seeking a Sr. Executive Assistant to the CEO to ensure time priorities align with enterprise objectives.

This role manages complex calendars, coordinates high-profile meetings, and handles confidential communications with discretion. You will orchestrate domestic and global travel, support Board activities, prepare materials, and collaborate with senior leaders, investors, and vendors.