Senior Executive Assistant & Strategic Operations Partner

Ciena; United States; Remote; USD 69,000 - 111,000; Full time

Job summary

Ciena is seeking a Senior Administrative Assistant to partner with the assigned VP and GMs to ensure the executive office runs smoothly. You will manage complex calendars, travel plans, expense reporting, and prepare executive communications and meeting materials.

In this role you will collaborate with Sales, Product Management, Marketing, R&D, Operations, HR, Finance, and external partners, lead small projects, build operational dashboards, and drive process improvements while maintaining

Qualifications

• High school diploma or equivalent.
• Proven experience in a Senior Administrative Assistant role.
• Expertise with PC, Microsoft Office, Oracle, and PO management.
• Flexible with hours due to Executive travel schedules.
• Strong business acumen and discretion in handling information.
• Excellent written, verbal, and visual communication.

Responsibilities

• Primary point of contact for internal/external executives and teams.
• Manage calendars, travel itineraries, and expense reporting.
• Prepare correspondence, agendas, and meeting minutes.
• Lead small to mid-size projects and ad hoc events.
• Develop presentations and dashboards using PowerPoint, Word, and Excel.
• Analyze data, generate reports, and provide insights for decision-making.

Skills

Senior Administrative Assistant

Executive presence

Communication

Discretion / confidentiality

Education

Bachelor's Degree

Tools

PowerPoint

Excel

Oracle

Purchase orders

Microsoft Office Suite

Job description

Ciena is seeking a Senior Administrative Assistant to partner with the assigned VP and GMs to ensure the executive office runs smoothly. You will manage complex calendars, travel plans, expense reporting, and prepare executive communications and meeting materials.

In this role you will collaborate with Sales, Product Management, Marketing, R&D, Operations, HR, Finance, and external partners, lead small projects, build operational dashboards, and drive process improvements while maintaining