Strategic Executive Assistant to C‑Level Leaders

3M HEALTHCARE; Tinley Park (IL); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

Health benefits

Total rewards program

Work-life balance

Generous time off

Parental leave

401(k) match

Job summary

Panduit is seeking a proactive Executive Assistant to partner with the CTO and senior leaders, managing complex calendars, travel, meetings, and confidential projects. You will coordinate domestic and international travel, plan events, draft correspondence, and streamline administrative operations to maximize executive efficiency.

You will be in the office about 50% of the time, supporting leaders and teams across business units while upholding discretion and sound judgment in high‑impact

Qualifications

• Education: High school diploma required; university coursework or business training a plus.
• Experience: 7–9 years as an executive assistant handling complex calendars and multi‑executive coordination.
• Skills: Proficient in Outlook and the listed systems; strong organization, communication, attention to detail and collaboration.

Responsibilities

• Manage complex executive calendars, prioritizing meetings and resolving conflicts.
• Coordinate meetings with AV setup, materials, catering, room setup and visitor registration.
• Support consultant forums with logistics, travel, materials and onsite support.
• Plan and execute special projects, trainings and workshops with ownership of outcomes.
• Track critical tasks to ensure deadlines, approvals and updates are completed.
• Act as trusted partner with leadership and internal/external stakeholders.
• Draft and manage confidential correspondence, reports and presentations.
• Arrange domestic and international travel itineraries, visas, logistics and expenses.

Skills

Organization

Communication

Attention to detail

Collaboration

Education

High school diploma

Tools

Microsoft Outlook

Fusion

Document Management System

At Your Service

Workday

Job description

Panduit is seeking a proactive Executive Assistant to partner with the CTO and senior leaders, managing complex calendars, travel, meetings, and confidential projects. You will coordinate domestic and international travel, plan events, draft correspondence, and streamline administrative operations to maximize executive efficiency.

You will be in the office about 50% of the time, supporting leaders and teams across business units while upholding discretion and sound judgment in high‑impact