Strategic Executive Assistant for Senior Leaders

First-Rate-Inc; Arlington (TX); Sur place; USD 65 000 - 90 000; Plein temps

Avantages offerts par ce poste

Medical coverage

Dental coverage

Vision coverage

HSA contributions

401(k) match

Profit sharing

Parental leave

Paid time off

Life insurance

Disability insurance

Company retreats

Résumé du poste

First Rate is seeking an Executive Assistant to enable senior leaders to focus on priority initiatives. You will manage complex calendars and travel, coordinate meetings and events, prepare communications and reports, and handle confidential information with discretion in a fast-paced environment.

You bring 5+ years of admin experience, strong MS Office skills, superb organization, and the ability to multitask across stakeholders.

Qualifications

• 5+ years of administrative or executive assistant experience, preferably supporting senior leadership.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint).
• Experience in corporate environments and managing multi-stakeholder coordination.
• Prior experience with expense management, travel planning, and calendar coordination.
• Excellent verbal and written communication skills
• Strong attention to detail and accuracy in managing calendars, documents, and reports.
• Excellent organizational skills with the ability to prioritize tasks and meet deadlines.
• Ability to multi-task in a fast-paced environment.
• Strong problem-solving skills and proactive mindset.
• Event or meeting planning experience is a plus (retreats, client events, cross-departmental meetings).
• Experience coordinating travel and entertainment for executives or clients.

Responsabilités

• Provide high-level administrative and clerical support to the Manager.
• Make travel arrangements: visa, airfare, transportation, hotel, meals and entertainment with clients and others.
• Maintain Manager’s calendar.
• Process Manager’s expense reports.
• Reconcile Manager’s personal credit card statements with expenses submitted.
• Prepare and organize internal and external communications, including emails, reports, presentations, and other correspondence.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Answer phones and relay messages.
• Archive correspondence in approved software and other locations as requested.
• Document processes
• Coordinate logistics for meetings (invites, room and equipment reservations, refreshments), including preparing agendas, taking minutes, and following up on action items.
• Plan retreats both local and out of state.
• Plan meetings both on-site and off-site.
• Coordinate client (and others) visits to Arlington site (travel, lodging, meals, meetings, entertainment)
• Coordinate gifts for clients and department team members

Connaissances

Microsoft Office proficiency

Calendar management

Travel planning

Expense management

Communication skills

Formation

5+ years administrative/EA experience

Outils

Outlook

Word

Excel

PowerPoint

Description du poste

First Rate is seeking an Executive Assistant to enable senior leaders to focus on priority initiatives. You will manage complex calendars and travel, coordinate meetings and events, prepare communications and reports, and handle confidential information with discretion in a fast-paced environment.

You bring 5+ years of admin experience, strong MS Office skills, superb organization, and the ability to multitask across stakeholders.