Executive Assistant

Gridco; Birmingham (AL); On-site; USD 60,000 - 90,000; Full time

Job summary

Gridco is seeking an Executive Assistant to provide trusted support to senior leadership in a fast-paced corporate environment. This role will manage complex calendars, coordinate travel and meetings, prepare presentations and reports, and help ensure priorities and key initiatives stay on track.

The ideal candidate is proactive, discreet, highly organized, and able to anticipate needs while managing competing priorities with professionalism. 5+ years of experience is expected.

Qualifications

• 5+ years supporting executives or senior leadership.
• Strong organizational and communication skills.
• Advanced Microsoft Office skills, especially Outlook, Excel, PowerPoint, and Teams.
• Ability to manage multiple priorities and work independently.
• Professional presence and exceptional attention to detail.

Responsibilities

• Manage schedules, meetings, and travel for executive leadership.
• Prepare presentations, reports, executive, and board communications.
• Coordinate leadership meetings and special events.
• Track action items, deadlines, and project deliverables.
• Serve as a liaison between executives and internal/external stakeholders.
• Handle confidential information with professionalism and discretion.
• Support local office operations.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Multitasking

Tools

Microsoft Outlook

Excel

PowerPoint

Teams

Job description

We’re seeking a polished, highly organized Executive Assistant to provide trusted support to senior leadership in a fast-paced corporate environment. This role will manage complex calendars, coordinate travel and meetings, prepare presentations and reports, and help ensure priorities, commitments, and key business initiatives stay on track. The ideal candidate is proactive, detail-oriented, discreet, and able to anticipate needs while managing competing priorities with professionalism and sound judgment.

What You Do:

• Manage schedules, meetings, and travel for executive leadership
• Prepare presentations, reports, executive, and board communications
• Coordinate leadership meetings and special events
• Track action items, deadlines, and project deliverables
• Serve as a liaison between executives and internal/external stakeholders
• Handle confidential information with professionalism and discretion
• Support local office operations

What You Bring:

• 5+ years supporting executives or senior leadership
• Strong organizational and communication skills
• Advanced Microsoft Office skills, especially Outlook, Excel, PowerPoint, and Teams
• Ability to manage multiple priorities and work independently
• Professional presence and exceptional attention to detail