Strategic Executive Assistant for Sports & Entertainment

THE·TEAM; Encinitas (CA); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

401(k) plan with matching

Health care: medical, dental, vision

Paid time off & holidays

Parental leave

Job summary

THE·TEAM seeks an experienced executive assistant to support senior-level agents in a fast-paced sports and entertainment environment.

Responsibilities include calendar management, travel logistics, meeting coordination, and production of documents for leadership. The role requires discretion, superb communication, and strong project management skills to handle high-profile schedules and events.

Qualifications

• Bachelor’s degree in related field; sports/entertainment a plus.
• Experience supporting senior-level executives in sports/entertainment required.
• Advanced skills in Microsoft Office; Adobe Creative Suite a plus.
• Excellent written and verbal communication; able to interact with diverse groups.
• Strong organizational and project management abilities with attention to detail.

Responsibilities

• Support day-to-day schedules of agents, including calendars and travel logistics.
• Gatekeeper for executive queries; screen and direct emails with confidentiality.
• Coordinate meetings, travel, and events; draft agendas and proposals.
• Prepare invoices, reports, memos, and presentations using Word/Excel/PowerPoint.
• Maintain databases and generate required reports for the department.
• Take notes, provide meeting summaries, and assist with major events logistics.

Skills

Calendar management

Executive support

Communications

Project management

Discretion & confidentiality

Education

Bachelor's degree in related field

Tools

Microsoft Office

Adobe Creative Suite

Job description

THE·TEAM seeks an experienced executive assistant to support senior-level agents in a fast-paced sports and entertainment environment.

Responsibilities include calendar management, travel logistics, meeting coordination, and production of documents for leadership. The role requires discretion, superb communication, and strong project management skills to handle high-profile schedules and events.