Senior Administrative Lead, Health Affairs Operations

Boston Children's Hospital; Boston (MA); Vor Ort; USD 65.000 - 90.000; Vollzeit

Benefits dieser Stelle

Health insurance

Vision and dental insurance

Flexible schedules

403(b) Retirement Savings plan

Pension

Tuition reimbursement

Zusammenfassung

Boston Children's Hospital is seeking a dedicated administrative professional to support senior Health Affairs leaders and the Health Affairs Operations Support team in Boston. The role covers calendars, travel, and day-to-day office operations.

The position also handles budget monitoring, grant preparation, payroll assistance, data management, compliance, and coordination of seminars, conferences, and training grants across the department.

Aufgaben

• Administrative & Daily Operations: Leads and directs daily secretarial, clerical, and administrative support services; plans work schedules to ensure adequate coverage for critical functions; maintains supervisor's personal calendar, schedules meetings, reserves locations, and arranges travel.
• Process & Policy Management: Monitors work performance against hospital and departmental policies; recommends, implements, and maintains internal office systems and departmental administrative policies.
• Financial & Budgetary Control: Monitors and reconciles budget reports and department expenses, resolving discrepancies; prepares materials for annual budgets, grant applications, and complex reports; oversees departmental payroll processing and maintains related records.
• Data & Systems Management: Oversees computer database/spreadsheet entries, verifies data accuracy, generates periodic reports, and recommends system upgrades.
• Personnel & Compliance Administration: Tracks employee review dates, terminations, and personnel actions; prepares documents to comply with hospital, governmental, regulatory, and funding agency requirements; routes purchase orders, payment requisitions, and credentialing forms.
• Program & Event Coordination: Manages administrative duties for fellowship/residency programs and training grants (applicant communication, credentialing, scheduling interviews); handles logistics for seminars, conferences, and special events (publicity, reservations, registrations, syllabus preparation).
• Inventory & Purchasing: Monitors department supply inventory and computer equipment; authorizes standard supply purchases and equipment repairs within established budget limits.

Ausbildung

High School Diploma/GED

Jobbeschreibung

Boston Children's Hospital is seeking a dedicated administrative professional to support senior Health Affairs leaders and the Health Affairs Operations Support team in Boston. The role covers calendars, travel, and day-to-day office operations.

The position also handles budget monitoring, grant preparation, payroll assistance, data management, compliance, and coordination of seminars, conferences, and training grants across the department.