Executive Assistant, General Counsel (1157)

Idaho State University; Pocatello (ID); On-site; USD 60,000 - 65,000; Full time

Job summary

Idaho State University in Pocatello seeks an Executive Assistant to the General Counsel. You will provide high-level administrative support, manage calendars and travel, coordinate meetings with leadership and legal teams, and prepare briefing materials and reports.

The role requires discretion, confidentiality, and strong communication skills. The successful candidate will work closely with the General Counsel and university leadership in a fast-paced environment, handling sensitive information

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 5+ years of progressive administrative or executive support experience.
• Ability to organize, prioritize, and coordinate complex schedules.
• Ability to exercise independent judgment, discretion, and confidentiality.
• Excellent written and verbal communication; strong interpersonal skills.
• Strong computer skills and ability to learn new software (Google Workspace).

Responsibilities

• Provide executive-level administrative support to the General Counsel.
• Manage calendars, meetings, travel, correspondence, and materials.
• Coordinate meetings with leadership, attorneys, external counsel, and stakeholders.
• Prepare briefing materials, agendas, reports, and presentations.
• Receive and route inquiries to the Office of the General Counsel.
• Maintain confidential files and handle sensitive information.
• Assist with office projects, events, timelines, and follow-up.
• May supervise student employees as assigned.

Skills

Organization

Communication

Independence

Discretion

Education

Bachelor's degree

Equivalent education/experience

Tools

Google Workspace

Job description

Executive Assistant, General Counsel (1157)

Pocatello - Main
NOT eligible for remote work, on-campus position
Priority Date: October 18, 2026

Institution Information

Idaho State University, established in 1901, is a Carnegie-classified doctoral research and teaching institution, with a culture built on trust, compassion, stability, and hope. ISU serves over 12,000 students in Pocatello, Meridian, Twin Falls, and Idaho Falls. Students and faculty at ISU are leading the way in cutting-edge research and innovative solutions. We are proud to offer exceptional academics nestled in the grand, natural beauty of the West. We invite you to apply to be a part of our University community!

Job Description

The Executive Assistant to the General Counsel provides high-level administrative and executive support to the Office of the General Counsel and serves as a trusted administrative partner to the General Counsel. The position is responsible for coordinating schedules, meetings, communications, travel, and other administrative activities necessary to support the operations of the department. The Executive Assistant works with a high degree of professionalism, discretion, confidentiality, and independent judgement due to the sensitive legal and institutional matters handled by the office.

The successful candidate will be highly organized, responsive, detail-oriented, and able to anticipate needs and manage competing priorities in a fast paced environment. The Executive Assistant interacts regularly with University leadership, faculty, staff, and internal and external stakeholders.

This position is not eligible for new visa sponsorship at this time. Candidates who already hold valid U.S. work authorization may be considered.

Key Responsibilities

• Legal Operations.
• Provide executive-level administrative support to the General Counsel, including calendar management, meeting coordination, travel, correspondence, and preparation of meeting materials.
• Coordinate meetings and activities involving the General Counsel, University leadership, attorneys, external counsel, and other stakeholders.
• Prepare, organize, and maintain agendas, briefing materials, reports, correspondence, presentations, records, and other documents.
• Receive, prioritize, and appropriately route inquiries and communications directed to the Office of the General Counsel.
• Coordinate administrative aspects of legal, litigation, subpoena, and other sensitive matters as directed by the General Counsel or attorneys within the Office.
• Process invoices, travel authorizations, expense reimbursements, purchasing documentation, and other administrative transactions in accordance with University policies.
• Maintain confidential files, records, and other information systems for the Office.
• Assist with coordination of Office projects, training, events, and other initiatives, including tracking timelines, action items, and follow-up.
• Maintain professional relationships with internal and external stakeholders and exercise appropriate judgment when handling sensitive information.
• May provide work direction to student employees as assigned.
• Perform other reasonable duties as assigned by the General Counsel.

Minimum Qualifications

• Bachelor's degree from an accredited institution or an equivalent combination of education and related experience.
• At least five (5) years of progressively responsible administrative or executive support experience.
• Demonstrated ability to organize, prioritize, and coordinate complex schedules, meetings, and administrative activities.
• Demonstrated ability to exercise independent judgment, initiative, discretion, and confidentiality.
• Excellent organizational, interpersonal, written, and verbal communication skills.
• Strong computer skills, including proficiency with Google Workspace, and the ability to learn new programs and software.
• Ability to work independently and effectively under pressure while maintaining a highly professional demeanor.

Preferred Qualifications

• Experience providing executive support in higher education or another complex organization.
• Experience working in a legal, compliance, governmental, or similarly confidential environment.
• Experience supporting senior leadership and coordinating complex meetings, projects, or institutional activities.

Additional Information

This position will remain open until it is filled; however, priority consideration will be given to applications received on or before October 18, 2026. Salary will be between $60,000 and $65,000 per year, commensurate with education and experience. Benefits include comprehensive health, dental, and vision; life insurance; disability plan; employee assistance program (EAP); excellent retirement options and company contribution; and generous paid time off/sick leave accrual. All offers of employment are conditional pending the successful completion of a background investigation, provided by HireRight.

Idaho State University is an Equal Employment Opportunity employer.
The State of Idaho is committed to access and reasonable accommodations, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact [e-mail].
Preference may be given to veterans who qualify under state and federal laws and regulations.